Reference:  Copied, Modified and Extracted from Brief Job Descriptions, Partial Roles and Responsibilities – IEEE New Hampshire Section (ieee-nh.org)

Section Chair

The Section Chair manages the operations of the Section to ensure that the best interests the local members are being met. The Section Chair provides leadership and guidance to other Section volunteers and ensures that the Section activities are focused on increasing member engagement and satisfaction.

The Section Chair represents the needs of Section members by providing feedback to the Region 5 Board of Governors and/or IEEE Organizational Units.

Section Chair responsibilities include:

• Serve as the Chair of the IEEE Section Executive Committee (ExCom)
• Preside at monthly meetings of the IEEE Section Executive Committee
  • Prepare slide presentation materials
• Nominate members to fill Section Standing and Ad Hoc Committee Chair positions
• Support Section special activities
• Represent the Section at IEEE gatherings
• Represent the Section at Regional Committee Meetings and vote on issues on the basis of the best interest of IEEE.

The Section Chair leads the Section Executive Committee to review/revise Section activities to ensure that they are in agreement with the MGA Mission, Vision, and Goals.

Section Vice Chair

The Section Vice Chair is responsible for working with the Section Secretary in selecting the topics that will be discussed at Section meetings. Additionally, this individual will work closely with the Chairs of the Technical Chapters and/or Affinity Groups to ensure that the programs offered by these subunits are focused on increasing member engagement and/or meeting the needs of the local member.

If the Section Chair is unable to perform their duties, the Vice Chair’s responsibility will include:

• Preside at meetings of the Section and the Section Executive Committee
• Represent the Section at IEEE gatherings (i.e., attend annual Regional Committee Meeting)

The Vice Chair may also be asked to provide support for section activities as needed.

Section Secretary

The Secretary is a steward of the Section’s history and future, bringing critical data to enable ExCom decision making and deliver real value to members who keep the Section engaged, relevant, and sustainable in the long term.

The Secretary is the keeper of section documentation. Documentation could include a list of past meeting reports, past Section Officers, agreements/contracts with local organizations, past strategies and plans of the Section, and other important non-financial information (since the Section Treasurer handles the financial and accounting paperwork).

The Pikes Peak Section Secretary responsibilities include:

• Scheduling of ExCom meetings
• Notifying ExCom members of meetings and upcoming events
• Recording minutes of ExCom meetings, document attendance
• Distributing minutes to the ExCom

Section Treasurer

The Section Treasurer prepares, maintains and reports on all financial matters. The Treasurer is an important member of the Section leadership team. Responsibilities include:

• Working with the Section Leadership in developing a budget and monitoring adherence to it
• Keeping Treasurer records and financial data up-to-date
• Complying with all applicable local laws and IEEE Guidelines
• Advising Subunits (Technical Chapters/Affinity Groups) within the Section on the proper procedures for requesting and distributing Section funds
• Tracking the accuracy of the amounts of all income and expenses
• Submitting the annual financial report (L50)
• Reporting financial status at the monthly Section ExCom meeting

Additionally, the Treasurer should present the Section/Chapter check register(s) to the Section Executive Committee at least two times during the year for review and approval.

Technical Chapter Chairs

Chapter Chairs are an important part of the grassroots of IEEE leadership. The Chapter Chair is the principal managing officer of his/her Technical Society Chapter. Chapter affairs are administered according to the IEEE Member, direction from the specific national Society and the Section Executive Committee. Chapter Chairs have voting representation, either individually, or collectively, with other Chapters and Affinity Groups, on the Section Executive Committee.

The Chapter Chair’s responsibilities include:

• Contact committee members to set up a convenient time to meet
• Plan for several technical meetings in advance
  • Minimum of two required to receive rebate to fund future years’ activities
• Determine goals for the year
• Delegate assignments to Chapter Committee Officers
• Participate in monthly ExCom meetings as voting members

Affinity Group Chairs

Affinity Groups are non-technical Subunits of the Section to fulfill the purposes of IEEE. Affinity Group affairs are administered according to the IEEE MGA Operations Manual 9.9, direction from the parent organizational unit and the Section ExCom. Affinity Group Chairs have voting representation, either individually, or collectively, with other Chapters and Affinity Groups, on the Section ExCom.

The Affinity Group Chair’ responsibilities include:

• Contact Affinity Group Committee to set up a convenient time to meet
• Plan for several meetings in advance
  • Minimum of two required to receive rebate to fund future years’ activities
• Determine goals for the year
• Delegate assignments to Chapter Committee Officers
• Participate in monthly ExCom meetings as voting members