Poster Presentation Guidelines

Posters will be on display in the Poster Area located in the Kairaku and Waraku rooms in the basement 1 of Main Building. This year we will have three full day poster sessions. Each poster session is divided into two time slots, as follows:

  • Mornings: 9:30 am to 10:30 am (Posters with odd numbers will be presented)
  • Afternoons: 3.00 pm to 4.00 pm (Posters with even numbers will be presented)

Posters must be posted in the morning between 7:30 am to 8:00 am. They must be removed between 5:30 pm to 6:00 pm at the end of the day. Therefore, each poster will be displayed for a full day (8:00 am to 5:30 pm).
Please note, on the last day of conference (Thursday October 25), posters need to be removed at 4:00 pm instead of 5:30 pm since exhibitor booths will be dismantled after 4:00pm.


  • One poster board is allocated to each presentation. The recommended poster size is Landscape format, Arch E which is 36 inches high by 48 inches wide ( 92 cm x 122 cm ). European alternative ISO A0 (84 cm x 119 cm) can also be used.
  • Posters must be mounted using push pins provided by the organizing committee.
  • Each poster presenter is required to defend his/her poster during the respective poster session slot for the paper to be included in the conference proceedings.
  • Simply posting the pages of your written version of the proceedings paper is NOT effective and thus NOT acceptable for your poster.
  • The title of your poster should be done in block letters which are AT LEAST 8 to 10 cm (3 to 4 inches) high.
  • All text must be easily readable from a distance of 1 to 2 meters. Make the lettering at least 1 cm high, smaller lettering will not be legible from a distance of 1 to 2 meters.
  • All graphs and charts should be AT LEAST 25 X 30 cm (approximately 8.5 x 11 inches) or larger.
  • It is a good idea to sequentially number your materials in the poster. This will indicate to the viewer a logical progression through your poster.
  • Provide an introduction (outline) and a summary or conclusion for your poster.
  • Prepare your poster carefully so that it can be used as the basis to explain and answer questions from the viewers.
  • It is helpful to have copies of the written version of your paper available for those viewers who may want to study specifics of your work in more detail.
  • Have your business cards available for those who may wish to contact you at a later date.
  • Bring along a tablet of blank paper that you may use for a discussion of technical details relating to your poster.