IUS2018 Organizing Committee supports participants who need visas to visit to Japan.

IEEE’s guidelines for providing visa letters

Visa letters should only be issued to

Committee members
Attendees who have paid their registration fee in full.

Procedures for getting visa

If you need any help about invitation letters/documents for your visa application, please fill in a visa information form below. After receiving the visa information form from you, we prepare and send the letters/documents to you by EMS. It may also be necessary to verify that the requester has paid the registration fee in full.

You should submit a visa application form (see “A Guide to Japanese Visas“) and the letters/documents from us with your passport to the Japanese Embassy or consulate in your country. You will eventually get a visa in about a week.

We need your personal and stay information in Japan to issue the letters/documents. Therefore, please download the file “visa_information“, fill in the form, and then send us the file by e-mail directly with a scanned file of your passport (the page of photograph).

1. Download a visa information form (MS Excel format).
"visa_information"

2. Fill in the form.

3. Send the information form with a copy of passport to us by e-mail.
h-tamu@office.chiba-u.jp

4. IUS2018 Organizing Committee sends invitation
letters/documents that we prepared to you by EMS.

5. Submit a visa application form and the letters/documents
from us with your passport to the Japanese embassy
or consulate in your country.

6. You can get a visa in about a week.
(Normally it takes 7 days, but for some cases could take longer.)

References

Visa Exemption Agreement Countries: http://www.mofa.go.jp/j_info/visit/visa/short/novisa.html#list

A Guide to Japanese Visas: http://www.mofa.go.jp/j_info/visit/visa/index.html