IEEE Jamaica Section Bylaws
Bylaws
Nothing in these Bylaws is to be construed to be contrary to the IEEE Constitution and Bylaws.
Articles
Article 1 – Name and Territory
Section 1.
This organisation shall be known as the Jamaica Section of the Institute of Electrical and Electronic Engineers, Inc.
Section 2.
The territory of the Jamaica Section, as designated by the Regional Activities Board, includes the following: The Island of Jamaica, West Indies.
Article 2-Officers
Section 1.
The elected officers of the Section shall be the Chair, Vice-Chair, Secretary, Treasurer.
Section 2.
The terms of office of the elected officers shall be for one year.
Section 3.
The terms of office will begin January 1, but in the case the outgoing officers will continue until their successors are duly elected and take office.
Section 4.
Any vacancy occurring during the year shall be filled by a majority vote of the Section Executive Committee.
Section 5.
The duties of the elected officers shall be as described in the IEEE Bylaws and the Section Manual.
Article 3-Standing Committees
Section 1.
Chairs of any affinity groups that are endorsed by the IEEE Jamaica Section.
See Appendix A.
Section 2.
The Chairs of the Standing Committees and the affinity groups will be appointed by the Section Chair with the approval of the Section Executive Committee, and their terms will expire on December 31.
Section 3.
Each Committee Chair will appoint his committee members with the approval of the Section Executive Committee, and their term will expire on December 31.
Section 4.
Duties of the Standing Committees will be generally as described in the IEEE Section Manual.
Article 4-Management
Section 1.
The management of the Section shall be by the Section Executive Committee which shall consist of the elected officers, the Jr. Past Section Chairman and the following: Chairs of the Standing Committees.
Section 2.
A majority of the Section Executives shall constitute a quorum.
Section 3.
A majority of the Section Executive Committee present shall be necessary in the conduct of its business.
Section 4.
Meetings of the Section Executive Committee will ordinarily be held monthly and will be called by the Section Chair or by a request of any three members of the Section Executive Committee.
Section 5.
The fiscal year of the Section shall be January 1 – December 31. (Calendar year)
Article 5-Nomination and Election of Officers.
Section 1.
A nominating Committee consisting of three members, not then officers of the Section, shall be appointed by the Section Chair with the approval of the Section Executive Committee.
Section 2.
The nominations of the Nominating Committee will be announced to the Section membership and, following this, a minimum of twenty eight days allowed for additional nominations by petition. To be valid, the petition must be signed by 10 or more voting members.
Section 3.
If only one nomination is made for each office, the election will be made at the Annual General Meeting. If additional nominations are made, election will be by ballot mailed to the membership with the vote counted by a Teller Committee appointed by the Section Chair.
Section 4.
The timetable for this procedure is as follows:
- Prior to last Monday, August-Appointment of Nominating Committee.
- Prior to third Wednesday, September-Announcement of Nominations
- Third Wednesday, October-Close nominations by petition.
- Second Wednesday, December-Hold election.
- A ballot, if required, shall be mailed prior to the first Monday, November.
Section 5.
A plurality of votes cast shall be necessary for election.
Article 6-Business meeting
Section 1.
In order to transact business at a Section meeting, at least 10 members must be present to constitute a quorum.
Article 7- Finances
Section 1.
All expenditure of Section funds must be approved by Chair and Treasurer.
Section 2.
Without prior authorization of the IEEE Executive Committee, Section funds can only be used for normal operations of the Section.
Section 3.
The treasurer shall be authorized to draw funds as approved by the Section Executive Committee.
Article 8-Amendments
Section 1.
Proposals for amendments to these Bylaws may originate in the Section Executive Committee or by a petition signed by 10 or more voting members.
Section 2.
Amendments to or revocation of these Bylaws shall be in accordance with the IEEE Bylaws.
Amended: February 10, 2010
Amendment to IEEE Jamaica Section Bylaws
Article 2 – Officers
Section 1(a)
On the nomination of a new IEEE Jamaica Section Chair, the Immediate Past Jamaica Section Chair shall be appointed the IEEE Region 3 Area 9 Chair Elect, for recommendation to the IEEE Region 3 Director, barring no objections by the IEEE Jamaica Section Executive Committee.
At the IEEE Jamaica Section Annual General Meeting (AGM), the appointed Region 3 Area 9 Chair Elect shall be appointed the Region 3 Area 9 Chair Designate for recommendation to the Region 3 Director.
Approved at the AGM held on December 12, 2012
Prepared by Wilfred A. Roberts,
Immediate Past Region 3, Area 9 Chair
December 11, 2013