17 Jan

vTools.eNotice version 2.0.0 has been released – 9 January 2019

On 09 January 2019 eNotice version 2.0.0 was released.

eNotice 2.0.0 introduces the following enhancement:

eNotice has been updated with a new user interface.   It is fully responsive to mobile devices.

The updates include the following:

Manage eNotices

A dashboard provides up-to-the minute information on eNotices you’ve created as well as other officers who support your organizational unit.

The listing of eNotices includes options to:

  • Create eNotice – opens a blank eNotice form
  • Search by Subject or Recipient (Organizational Unit)
  • Status filters – apply filters to display eNotices based on status – Draft, Submitted, Pending, Canceled, Sent
  • Sort – display listing by Subject, Send by date, Reminder, Priority, Type (Express, Standard)
  • Manage – for a single eNotice  and access options: Preview, Edit, Duplicate, Contact Staff, Send Test eNotice
  • Create eNotice – opens a blank eNotice form

Manage a single eNotice
This page is where you will find all of the administrative options for a single eNotice.

  • Preview- presents a view of how the recipent will see the eNotice in their Inbox
  • Edit – opens saved eNotice
  • Duplicate – make a copy of the eNotice
  • Delete
  • Contact Staff – email will include a link to eNotice; email is: enotice-admins@ieee.org
  • Send Test eNotice – sends a copy to the signed in user;  provides an example of how your recipients will see your eNotice
  • Copy Message Source – copy message to clipboard

This page also includes:

    • Recipient information – the organizational unit / audience the eNotice will be sent to.

eNotice Express now supports attachments. Up to 10 MiB can be uploaded to an eNotice.

Send eNotice to Registrants

  • Using vTools.Events, you will be able to send an eNotice to the registrants as well as attendees saved for a single event.
  • This new feature utilizes the registrant list (saved for a single event) to load the email addresses to a custom recipient list in eNotice.

GDPR – In compliance with GDPR, every email address included in the custom recipient list will be validated to confirm the registrant has provided explicit consent to send emails to them from the local geo units and IEEE.   Only those who have provided explicit consent will be included in the custom recipient list and may receive eNotices.   Every eNotice includes a link to manage their consent preferences in the footer – for both IEEE members and those recipients on a custom recipient list as defined above.

NOTE:   This feature is only for a list of registrants and attendees that have been saved to a single event.  For more information on vTools.Events and Send eNotice to Registrants option, click here.

NOTE:  If consent has not been provided, the email address will be removed from the custom recipient list in eNotice.

NOTE: eNotice and Events does not support the manual upload of an email list at this time.

As with all of the vTools applications, upgrades to the next version of Ruby on Rails has been applied.

Please review the latest eNotice tutorials by clicking here
Questions, comments or suggestions can be emailed to mga-im@ieee.org