08 Dec

eNotice Access – List of volunteer positions that have access to eNotice automatically

To use eNotice online web application, you must be an officer of the geo organizational unit to which you want to send notices.  If you are an officer of the organizational unit and your information does not appear in the online rosters, then please submit your officer information to http://officers.vtools.ieee.org. If your officer position does not appear in the online rosters, then approval from the appropriate officers would be required.

Note access to online roster is limited to current officers.

Access is automatically granted for the following positions:

  • Chair
  • Vice Chair
  • Secretary
  • Treasurer
  • Secretary/Treasurer
  • Newsletter editor
  • Webmaster
  • SAMIEEE Recipient
  • Membership Development Chair
  • Region Director
  • Chapter Chair, Vice Chair, Secretary, Treasurer
  • Affinity Group Chair, Vice Chair, Secretary, Treasurer
  • Council Chair

If you have further questions regarding access, please email enotice-admins@ieee.org.


08 Sep

Who can access vTools?

We often get asked question “Who can access vTools?”. We updated our FAQ with the answer, but also wanted to add a blog post as well.

The current security model automatically allows use of the tools by any volunteer who appears on the organizational roster.  Volunteers can create meetings/events, WebInABox sites, run elections, etc., while members and in many cases general public can view meeting/event information, visit WebInABox sites, etc.

Volunteers should use their IEEE web account username and password to login. If you do not recall your Web Account information, you may go to: http://www.ieee.org/web/accounts to recover your username or password online.

To verify who is listed on the section roster please see this page: http://ieee.org/about/volunteers/rosters.html (access is limited to current officers). Please note that per vTools team request, IEEE now records more positions for Chapter and Affinity Group officers: Chair, Vice Chair, Secretary, Treasurer.  For more information regarding reporting officers, please view Operations- Reporting – Officer forms on https://mga.ieee.org

Please note that according to IEEE Bylaws (http://www.ieee.org/documents/section09_24jul09.pdf section 9.6 part D) all officers (with exception of webmaster and newsletter editor) shall be active IEEE members in Graduate Student Member, Member, Senior Member or Fellow grade.   Chapter officers shall also be members of the parent Society.

In addition Sections can now report vTools Coordinator position (please note that it has the same grade restrictions as mentioned above).

Please note Student Branch Officers (Chair, Advisor, Counselor) can submit and view the local activity reports (L31) as well as.

To report officers in order to have access to vTools, use vTools.Officer Reporting