Remote Conferencing and Screencasting

IEEE MGA volunteers are seeking to run virtual meetings to continue activities during the Covid-19 pandemic.  We recommend WebEx for IEEE Sections and Google Meet for Chapters, Affinity Groups,  Student Branches and Branch Chapters.

NEW!   Cisco has announced the WebEx Meetings Free Plan.

  • Schedule meetings that last as long as you need
  • Invite up to 100 people to a meeting
  • Start instant meetings in your Personal Room
  • Record meetings
  • Share content

FInd out more at: https://help.webex.com/en-us/n19jg1u/Cisco-Webex-Free-Plan-Features

WebEx Meetings (Premium) supports up to 1,000 participants.
WebEx is a web conferencing tool designed for real time online meetings, webinars, training, demos, and presentations.It allows you to communicate with meeting participants using audio and video, share your computer desktop and presentations with them, make recordings of your web conferences, and more. It works on Windows, Mac, Linux, and mobile platforms.

To be cost effective and efficient, IEEE MGA offers WebEx service to Geographic Sections in two different ways. Sections that have a need for 3-5 online meetings a year, can request a WebEx meeting to be setup for them. IEEE MGA staff will process the request and provide WebEx session information within 3 days.

Request a WebEx session at http://site.ieee.org/vtools/tools-ok/webex/webex-registration/

Sections that have a need for more than 5 online meetings a year can request a dedicated WebEx account by an sending email to mga-im@ieee.org.

Tutorials are available at: http://www.cisco.com/c/dam/en/us/td/docs/collaboration/meeting_center/wbs298/wx_mc_host_ug.pdf

WebEx Events and WebEx Training rooms are also available on request by sending an email to mga-im@ieee.org.

Google Meet

Originally Google Hangouts, Google now offers an advanced option and have renamed it Google Meet.

We have been using Google Meet with great success.  And, it comes with your IEEE.org email account. There is no charge for using this service.

Here is a list of features for Google Meet:
– Supports 250 attendees
– Provides computer and phone for audio
– The host can present, including high quality video and audio*
– See up to 16 Google Meet participants at once with tiled layout*
– The host can mute and unmute lines
– Meetings can be recorded

– Attendees do not need gmail accounts.

Find out more at: http://meet.google.com. or send us an email at mga-im@ieee.org

This is a great alternative to WebEx and everyone with an ieee.org account has access.

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We also encourage you to record your technical meetings and upload them to IEEE TV channel dedicated to volunteer recording of technical meetings. Prior to creating your video please review best practices compiled by the IEEE TV production team and have speakers sign and date a release form. Following those practices will ensure that your video is of high quality and can be included on IEEE TV.
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WebEx Recorder/Player

WebEx Recorder is a simple standalone recorder of screen activity and audio for Windows based computers. It can be used to make an offline recording of a presentation, demo, tutorial, etc. Recording can be played using WebEx Player.

Download recorder and player from https://www.webex.co.in/support/play-webex-recording.html.    For help press “F1” after the program is launched.