13 Nov

vTools Voting v2.3.0 has been released – 30 Oct 2019

vTools.Voting version 2.3.0 has been released – 30 Oct 2019

The following enhancements are available:

  • Ballots –  When a member signs in to Voting, the home page will provide links to all active, open elections they have an online ballot for.  Once a member has voted, the home page will indicate the member has voted for each open election.
  • Write in option – Volunteers can create an online ballot where write-in is the only choice for positions when there are no candidates listed on the ballot.   The write-in option  must be explicitly selected since this option is not required in order to activate a ballot.  Once a ballot is activated, the write-in option will be available for entry of a candidate when members  vote.
  • Contact Staff form updated to correctly include the Voting URL.
  • Voter list validation was updated to ensure only member numbers are present in the voter list uploaded to a ballot.
29 Jul

vTools.Voting version 2.2 has been released – 25 June 2019

vTools.Voting version 2.2 has been released – 25 June 2019

The following enhancements are available:

  • Voting emails will now be sent through the third party email vendor (Higher Logic) to the voters.
    • With this enhancement, email content in non-English will be maintained as Higher Logic supports multi-character languages.
  • Active Ballots – Volunteers will have a ‘Manage’ option where all options will be centrally located to allow them to monitor their live elections.
  • Ballot form includes notation as to what fields are required
  • Contact Staff option – users will have the ability to submit a contact form directly from vTools Voting. ReCAPTCHA is provided if the user is not authenticated.
  • Voting has been upgraded to the next Ruby on Rails version
31 Aug

IEEE Upgrade on 5 September 2018

On Wednesday, 5 September IEEE is upgrading a number of Web sites and systems to bring you enhanced capabilities and an improved experience.

Starting Wednesday, 5 September from 07:00 PM EDT (23:00 UTC-04) to Wednesday, 5 September 10:00 p.m. EDT (02:00 UTC-4), the following functions will not be available: IEEE Shop, join and renew IEEE and IEEE societies, myIEEE, article purchasing on IEEE Xplore and some vTools applications. If you need assistance during this time, please direct your inquiry to the IEEE Support Center

Please note that due to this upgrade parts of the vTools will be inaccessible between Wednesday 5 September, starting at 7:00 p.m.(23:00 UTC-4) through 10:00 p.m. (02:00 UTC-4):

vTools.Events
– there will be no ability to validate member numbers for discounted price levels during registration

vTools.eNotice
– There will be no ability to create new or modify existing eNotices. There will be no ability to send express eNotices.
– There will be no ability to upload attachments

vTools.WebInABox
– there will be no ability to create new or modify existing sites
– “Officers” and “Other units” pages will not show any officer or unit data

vTools.Voting
– there will be no ability to create new or modify existing ballots
– voters should still be able to vote in open elections

vTools.OfficerReporting will not be available

WebEx will not be impacted

vTools.StudentBranchReporting will not be impacted

ReviewRoom will not be impacted

If you have any questions, please contact the vTools team at vtools@ieee.org

07 Aug

IEEE Upgrade on 11 August 2018

On Saturday, 11 August IEEE is upgrading a number of Web sites and systems to bring you enhanced capabilities and an improved experience.

Starting Saturday, 11 August from 06:00 AM ET (11:00 UTC-05) to Saturday, 11 August 2:00 p.m. ET (19:00 UTC-5), the following functions will not be available: IEEE Shop, join and renew IEEE and IEEE societies, myIEEE, article purchasing on IEEE Xplore and some vTools applications. If you need assistance during this time, please direct your inquiry to the IEEE Support Center

Please note that due to this upgrade parts of the vTools will be inaccessible between Saturday 11 August, starting at 6:00 a.m.(11:00 UTC-5) through 2:00 p.m. (19:00 UTC-5), Saturday, 11 August ET:

vTools.Events
– there will be no ability to validate member numbers for discounted price levels during registration

vTools.eNotice
– There will be no ability to create new or modify existing eNotices. There will be no ability to send express eNotices.
– There will be no ability to upload attachments

vTools.WebInABox
– there will be no ability to create new or modify existing sites
– “Officers” and “Other units” pages will not show any officer or unit data

vTools.Voting
– there will be no ability to create new or modify existing ballots
– voters should still be able to vote in open elections

vTools.OfficerReporting will not be available

WebEx will not be impacted

vTools.StudentBranchReporting will not be impacted

ReviewRoom will not be impacted

If you have any questions, please contact the vTools team at vtools@ieee.org

09 Jul

Want to know who has access to vTools?

The current security model automatically allows use of the tools by any volunteer who appears on the organizational roster. Volunteers can create meetings/events, WebInABox sites, run elections, etc., while members and in many cases general public can view meeting/event information, visit WebInABox sites, etc.
Volunteers should use their IEEE web account username and password to login. If you do not recall your Web Account information, you may go to: http://www.ieee.org/web/accounts to recover your username or password online.

For more information, please view the post Automatic Access Information.

To report officers in order to have access to vTools, use vTools.Officer Reporting

19 Jun

vTools.Voting version 2.1 has been released – 18 June 2018

On 18 June 2018 Voting version 2.1 was released

Voting 2.1.0 introduces the following enhancements :

GDPR Compliance changes

  • Removal of voter status option
  • Voting Dashboard will include the Data Access and Use Policy consent for volunteers

Enhancements

  • Utilization of new web services
  • Provide auto-load option for voter list
  • Updated links for required reporting for local election results and voter instructions

    Please review the latest Voting tutorials by clicking here
    Questions, comments or suggestions can be emailed to vtools@ieee.org

  • 18 Jun

    vTools Upgrade – Events, eNotice, Voting – on 18 June 2018

    Upgrade Announcement – On June 18, 2018 vTools will be undergoing system upgrades.

    Starting Monday, 18 June 2018 from 5:00 p.m. to 7:00 p.m. EDT (UTC-4) vTools.Events, vTools.eNotice and vTools.Voting will be inaccessible.

    The latest release of vTools.Events (v6.5), vTools.eNotice (v1.9) and vTools.Voting (v2.1.0) will be upgraded.

    The following new features enhancement will be deployed:
    Events 6.5 :

      GDPR Compliance changes

    • Events registration will include IEEE Privacy Policy
    • Event Management will include the Data Access and Use Policy consent for volunteers
      Enhancements

    • Enhanced reporting information – when there are registrants for an event, the reporting pages will show the number of registrants
    • Utilization of new web services

    eNotice 1.9:

    • Utilization of new web services
    • Expand usage of eNotice to support Societies
    • Provide Express option for Student Branches and HKN Chapters

    Voting 2.1.0

      GDPR Compliance changes

    • Removal of voter status option
    • Voting Dashboard will include the Data Access and Use Policy consent for volunteers
      Enhancements

    • Utilization of new web services
    • Provide auto-load option for voter list

    We apologize for any inconvenience this may cause you.
    Please contact the vTools team at mga-im@ieee.org if you have any questions or concerns.

    05 Apr

    vTools.Voting version 2.0 has been released

    On 05 April 2017 Voting version 2.0 was released.

    Voting 2.0 introduces the following usability and interface enhancements :

    • Voting has a new look and feel. It is fully responsive to mobile devices
    • This new, more intuitive look and feel, provides new features and enhancements which include:
      – A new home page design
      – Improved navigation
      – More help text

    Questions, comments or suggestions can be emailed to vtools@ieee.org.

    04 Jan

    Are local elections results automatically reported once the election has ended?

    The reporting of the election results (conducted in vTools.Voting for local geographic units) to IEEE headquarters is not automatically done at the end of the election period.

    The election manager or any other officer reports the results in vTools.Officer Reporting and updates the geo unit’s roster. Once the reporting has been submitted, the geo unit’s roster will be updated overnight as well as the member’s record.

    Refer to the IEEE Geographic Unit Officer reporting for guidelines