15 Dec

New Events – eNotice Integration is here

We are happy to announce the integration of Events with eNotice is available for all your events and meetings.

With this new feature, you can create an eNotice using the meeting information entered in vTools.Events.

Follow these steps:

  • View your meeting or event in vTools.Events
  • Select the new option “Create eNotice from Event
  • The contents of the meeting will be copied into a new eNotice.
    The eNotice message will include all of the key details of your announcement including

      Title and image, if applicable.
      Header, if applicable
      Date / Time
      Description
      Contact email
      Extra Contact Information, if applicable
      Footer, if applicable
      Location info and map
      Registration link, if applicable
      Registration Information (dates and menu items not pricing info found in the tooltip) , if applicable
      Agenda
      Speaker – Display Name and Topic and image if applicable
  • Edit the eNotice, if needed. This includes message content, filters (mailing target audience, grade/status).
  • eNotice automatically assigns the mailing target audience using the organization selected (HOST) on the meeting/event.
  • Submit the eNotice – SEND EXPRESS rules will continue to be enforced.

Click here for more information – Events-eNotice Integration.

02 Aug

vTools.eNotice version 1.6 has been released

On 27 July 2016 eNotice version 1.6 was released.
eNotice 1.6 introduces the following usability and interface enhancements :

  • Society Affliates member grade are valid for Express eNotices.
  • Life Member Affinity Group are not eligible for Express eNotices.
  • eNotice Reminders are shown in the list of eNotices.
  • The Send button has been updated to ‘Send Express’.
  • Spellchecker has been added to the eNotice editor
02 Aug

eNotice Quick Tip – How to insert an image into eNotice message

eNotice Quick Tip – How to insert an image into eNotice message

You can insert an image into your eNotice message using the insert image option on the toolbar. Your image must be available on a website (not saved locally) and publicly available and accessible.

Uploading an image from a device would require an upload to a website and then a link to the image.

Source – is the URL where the image is found. You can not insert an image from your device( desktop/laptop/ipad). Uploading an image from a device would require an upload to a website and then a link to the image.

Description – you can put anything you want or leave blank.

Dimensions – If you leave this blank the image will be the original size. You can set the height and width but that will stretch the image.
NOTE: Scaling an image up will result in a blurry image.

Click here to view steps to upload your image.

17 Mar

Email Attachment Best Practices

Include a link in your email message rather than an attachment

If the information you would like to attach is available on a Web page, link to that Web page in the body of your email rather than attaching a file. Anyone will be able to view the link using a Web browser.

Avoid sending large email attachments
Users of any email service usually have a limit on the size of their email Inbox. Sending large email attachments may cause some of your recipients to exceed their quotas. If a file is larger than several megabytes, you might want to compress it into a smaller file

Note: Express eNotices must not include attachments. To speed the delivery of your eNotice, we recommend following the above recommendations.

11 Jan

What is eNotice Express?

What is eNotice Express?

Express is self-service delivery of an eNotice. An express eNotice is sent without staff intervention.

eNotice Express is available for standard geo unit eNotices.

Exceptions will need to be processed by staff:
– Special requests
– Automatic reminders
– Included attachments
Note: Attachments can be posted on a web page and the URL included in the eNotice message.

How do I send an eNotice express?
If your eNotice is eligible to be sent express, upon selection of the “Send” button, you will be presented with a preview of the eNotice. You must click on “Confirm” button to send your eNotice by express.

Who can send an eNotice express?
Automatic access is granted to Region Directors, Section Executive Committee Members, MD Chairs, SAMIEEE Recipients, Newsletter Editors, Webmasters; Chapter Chairs and eNotice Coordinators.

When will my express eNotice be delivered?
All express eNotices are scheduled to be delivered within two (2) hours once submitted.

Where can I find the latest status of my eNotice express?
Check the eNotice dashboard for up-to-the minute status and mailing statistics.

For more information on eNotice express , view the eNotice express tutorial.

For more information, view the eNotice Express tutorial .

For more information on the vTools eNotice process, please view the eNotices FAQs.

If you have any questions, please email enotice-admins@ieee.org.

11 Jan

eNotice Express released today

*** Released 27 January 2016 ****

eNotice has been enhanced with a new feature called eNotice express .

Express eNotices are sent without staff intervention.

Volunteers will:
– Enter Subject
– Select target audience
– Specify criteria (active, arrears, grades etc…)
– Provide message content

• Click Send to preview and confirm eNotice express.
• The recipient list is automatically created in the background.
• Express eNotice is queued for delivery at an external email service provider.
• Express eNotice is sent without staff intervention within two (2) hours.
• eNotice dashboard provides up-to-the minute status and mailing statistics.

For more information, view the eNotice Express tutorial .

Additional information on eNotice can be found in the eNotice FAQs

12 Oct

vTools eNotice version 1.4 has been released

eNotice 1.4 introduces the following usability and interface enhancements :

  • eNotice will no longer become unresponsive when users access the listing of eNotices.
  • The ‘Edit’ tooltip clearly states the eNotice is not editable at this time whenever an eNotice is being edited by another user.  
  • The Listing of eNotices includes the ‘Action’ options (Preview, Edit, Duplicate, Delete, Contact Staff) under a single icon.  
  • When using the Chrome browser, all of the contents will be copied to the user’s clipboard.  
  • Upgraded to the higher version of Ruby 1.9.3