19 Jun

vTools.eNotice version 1.9 has been released – 18 June 2018

On 18 June 2018 eNotice version 1.9 was released.

eNotice 1.9 introduces the following enhancements:

  • Utilization of new web services
  • Update to Electronic Mail policy link
  • Expand usage of eNotice to support Societies
  • Provide Express option for Student Branches and HKN Chapters

Please review the latest eNotice tutorials by clicking here
Questions, comments or suggestions can be emailed to vtools@ieee.org

18 Jun

vTools Upgrade – Events, eNotice, Voting – on 18 June 2018

Upgrade Announcement – On June 18, 2018 vTools will be undergoing system upgrades.

Starting Monday, 18 June 2018 from 5:00 p.m. to 7:00 p.m. EDT (UTC-4) vTools.Events, vTools.eNotice and vTools.Voting will be inaccessible.

The latest release of vTools.Events (v6.5), vTools.eNotice (v1.9) and vTools.Voting (v2.1.0) will be upgraded.

The following new features enhancement will be deployed:
Events 6.5 :

    GDPR Compliance changes

  • Events registration will include IEEE Privacy Policy
  • Event Management will include the Data Access and Use Policy consent for volunteers
    Enhancements

  • Enhanced reporting information – when there are registrants for an event, the reporting pages will show the number of registrants
  • Utilization of new web services

eNotice 1.9:

  • Utilization of new web services
  • Expand usage of eNotice to support Societies
  • Provide Express option for Student Branches and HKN Chapters

Voting 2.1.0

    GDPR Compliance changes

  • Removal of voter status option
  • Voting Dashboard will include the Data Access and Use Policy consent for volunteers
    Enhancements

  • Utilization of new web services
  • Provide auto-load option for voter list

We apologize for any inconvenience this may cause you.
Please contact the vTools team at mga-im@ieee.org if you have any questions or concerns.

15 May

IEEE Upgrade GDPR on 22 May 2018

IEEE Upgrade GDPR on 22 May 2018

In order to support General Data Protection Regulation (GDPR), system changes are being deployed to IEEE websites on Tuesday, May 22nd. Users coming to those websites will be asked to accept IEEE’s privacy policy when signing in.

During the GDPR deployment, the following applications will be unavailable or affected as detailed below between 6:00am EDT on Tuesday, May 22nd – 9:00am EDT on Tuesday, May 22nd.

Please note that due to this upgrade parts of the vTools will be inaccessible from 6:00am EDT to 9:00am EDT, Tuesday, 22 May 2018:

vTools.Events
– there will be no ability to validate member numbers for discounted price levels during registration

vTools.eNotice
– There will be no ability to select target organizations
– There will be no ability to send express eNotices
– There will be no ability to upload attachments
– Create, updated and save eNotice will be available

vTools.WebInABox
– there will be no ability to create new or modify existing sites
– “Officers” and “Other units” pages will not show any officer or unit data

vTools.Voting
– there will be no ability to create new or modify existing ballots
– Voters should still be able to vote in open elections

vTools.OfficerReporting will not be available

WebEx will not be impacted

vTools.StudentBranchReporting will not be impacted

ReviewRoom will not be impacted

If you have any questions, please contact the vTools team at vtools@ieee.org

26 Feb

IEEE Enterprise wide upgrade scheduled – 2 and 3 March 2018

Upgrade announcement

Between 9 p.m. on Friday, 2 March, and 2 p.m. on Saturday, 3 March 2018
IEEE is upgrading a number of Web sites and systems to bring you enhanced capabilities and an improved experience.

Starting Friday, 2 March from 9:00 p.m. ET (Saturday, 3 March at 01:00 UTC-04) to Saturday, 3 March 3:00p.m. ET (Saturday, 3 March, at 18:00 UTC-04) , the following functions will not be available: IEEE Shop, join and renew IEEE and IEEE societies, myIEEE, article purchasing on IEEE Xplore and some vTools applications. If you need assistance during this time, please direct your inquiry to the IEEE Support Center

Please note that due to this upgrade parts of the vTools will be inaccessible between Friday 2 March, starting at 9:00 p.m., through 2:00 p.m., Saturday, 3 March ET:

vTools.Events
– there will be no ability to validate member numbers for discounted price levels during registration

vTools.eNotice
– There will be no ability to create new or modify existing eNotices. There will be no ability to send express eNotices.
– There will be no ability to upload attachments

vTools.WebInABox
– there will be no ability to create new or modify existing sites
– “Officers” and “Other units” pages will not show any officer or unit data

vTools.Voting
– there will be no ability to create new or modify existing ballots
– voters should still be able to vote in open elections

vTools.OfficerReporting will not be available

WebEx will not be impacted

vTools.StudentBranchReporting will not be impacted

ReviewRoom will not be impacted

If you have any questions, please contact the vTools team at vtools@ieee.org

13 Dec

Upcoming: vTools.Events provides new dashboards and streamlined report submission

In the next version of vTools.Events, all volunteers will be able to view and manage all of their events and any report details as one view through the use of administrative dashboard-like pages. Reporting an event (L31) will be made easier by simply by providing attendance numbers.

Events/Report Administration.
This administration dashboard will include a list of the top 20 events displayed in three (3) tabs (Recent, Upcoming, Draft).
Options include:
• Schedule a new event
• View the published event as the public would on the web
File a report for past events
• Manage a single event on it’s own dashboard

Manage a single event
This dashboard is where users will find all of the current volunteer administrative options:
• Edit
• View
• Registration and Attendance details
• Creating from existing event
• File a report – New – click to enter attendance numbers and submit!

One view of an event and report details
Search Events results will include all events in vTools.Events with reporting details and options such as:
o Reported On date, if applicable
o An option to file a report
o View published event
o Manage a single event and all related report content

Streamlined report submission
• To file a report, the volunteer need only provide the attendance numbers
• A ‘File Report’ option will be available on Search Events, Events / Report Administration and when managing a single event’s content

05 Dec

IEEE Enterprise wide upgrade scheduled on 9 December 2017

Upgrade announcement

On Saturday, 9 December IEEE is upgrading a number of Web sites and systems to bring you enhanced capabilities and an improved experience.

Starting Saturday, 9 December from 06:00 AM ET (11:00 UTC-05) to Saturday, 9 December 2:00 p.m. ET (19:00 UTC-5), the following functions will not be available: IEEE Shop, join and renew IEEE and IEEE societies, myIEEE, article purchasing on IEEE Xplore and some vTools applications. If you need assistance during this time, please direct your inquiry to the IEEE Support Center

Please note that due to this upgrade parts of the vTools will be inaccessible between Saturday 9 December, starting at 6:00 a.m.(11:00 UTC-5) through 2:00 p.m. (19:00 UTC-5), Saturday, 9 December ET:

vTools.Events
– there will be no ability to validate member numbers for discounted price levels during registration

vTools.eNotice
– There will be no ability to create new or modify existing eNotices. There will be no ability to send express eNotices.
– There will be no ability to upload attachments

vTools.WebInABox
– there will be no ability to create new or modify existing sites
– “Officers” and “Other units” pages will not show any officer or unit data

vTools.Voting
– there will be no ability to create new or modify existing ballots
– voters should still be able to vote in open elections

vTools.OfficerReporting will not be available

WebEx will not be impacted

vTools.StudentBranchReporting will not be impacted

ReviewRoom will not be impacted

If you have any questions, please contact the vTools team at vtools@ieee.org

19 Oct

IEEE Enterprise Wide Upgrade – 20 and 21 Oct 2017

Upgrade announcement

Between 9 p.m. on Friday, 20 October, and 4 p.m. on Saturday, 21 October.
IEEE is upgrading a number of Web sites and systems to bring you enhanced capabilities and an improved experience.

Starting Friday, 20 October from 9:00 p.m. ET (Saturday, 21 October, at 01:00 UTC-04) to Saturday, 21 October 4:00p.m. ET (Saturday, 21 October, at 20:00 UTC-04) , the following functions will not be available: IEEE Shop, join and renew IEEE and IEEE societies, myIEEE, article purchasing on IEEE Xplore and some vTools applications. If you need assistance during this time, please direct your inquiry to the IEEE Support Center

Please note that due to this upgrade parts of the vTools will be inaccessible between Friday 20 October,starting at 9:00 p.m., through 4:00 p.m., Saturday, 21 October ET:

vTools.Events
– there will be no ability to validate member numbers for discounted price levels during registration

vTools.eNotice
– There will be no ability to create new or modify existing eNotices. There will be no ability to send express eNotices.
– There will be no ability to upload attachments

vTools.WebInABox
– there will be no ability to create new or modify existing sites
– “Officers” and “Other units” pages will not show any officer or unit data

vTools.Voting
– there will be no ability to create new or modify existing ballots
– voters should still be able to vote in open elections

vTools.OfficerReporting will not be available

WebEx will not be impacted

vTools.StudentBranchReporting will not be impacted

ReviewRoom will not be impacted

If you have any questions, please contact the vTools team at vtools@ieee.org