04 Dec

vTools.Meetings version 4.3 released

We are happy to announce that vTools.Meetings version 4.3 was released today.

vTools.Meetings introduces a number of new features and usability enhancements as well bug fixes:

New features and usability enhancements

1. Meetings – Event sub-category has been added to Meetings and L31 reports.
o This is being implemented in support of Geo Unit vitality. This provides a further refinement to the existing event categories and the ability to record other section activities such as “Pre-University activities” For more details click here.
2. Find Meetings will provide volunteers the option to search for all meetings within their Region (unpublished, recent, and upcoming )
3. Meeting event registration form will indicate when member number is not required based on price level selected
4. Registration e-mail confirmation will include meal selection, if applicable.
5. Registration e-mail confirmation will include a ‘Join IEEE’ link if the registrant chose a ‘non-member’ price level
6. When creating a new meeting from an existing meeting, all registration fees and levels as well as menu options will be copied to the new meeting.
7. Meeting registration deadline is extended to allow registrations up to 11:59pm of the day of the meeting.
8. Meeting refund request deadline time stamp will display ‘am’ or ‘pm’ on registration page
9. The Meetings website will display a warning if cookies are enabled and payment is required.
10. Updated links to tutorials.

Bug Fixes – Internal to vTools – download of L31 import data for Rebate process completes successfully.

Please contact us if you have any questions.

09 Apr

Upgrade announcement

Upgrade announcement

IEEE is upgrading a number of Web sites and systems to bring you enhanced capabilities and an improved experience. Starting Friday, 12 April through Saturday, 13 April, the following functions will not be available: IEEE Shop, join and renew IEEE and IEEE societies, myIEEE, article purchasing on IEEE Xplore and some vTools applications.  If you need assistance during this time, please direct your inquiry to the IEEE Support Center

Please note that due to this upgrade parts of the vTools will be inaccessible between Friday, 12 April,starting at 6:00 a.m.,  through 5:30 p.m., Saturday, 13 April ETD:

vTools.Meetings
– there will be no ability to validate member numbers for discounted price levels

vTools.WebInABox
– there will be no ability to create new or modify existing sites
– “Officers” and “Other units” pages will not show any officer or unit data

vTools.Voting
– there will be no ability to create new or modify existing ballots
– voters should still be able to vote in open elections

vTools.OfficerReporting will not be available

WebEx will not be impacted

vTools.StudentBranchReporting will not be impacted

FluidSurveys
– there will be no ability to create new or modify existing ballots
– survey takers will still be able to submit their responses

ReviewRoom will not be impacted

Please contact us if you have any questions.

06 Nov

Disruptions in service

The effects of Hurricane Sandy are profound throughout the eastern seaboard of the United States, including the New York City metro area and vast portions of New Jersey. Our thoughts and prayers are with our members and employees affected by this calamity.

IEEE is experiencing significant power disruptions to our U.S. facilities in New Jersey and New York. As a result, you may experience disruptions in service from IEEE. We apologize for any inconvenience and thank you for your patience.

27 Sep

System downtime

System downtime

IEEE will be upgrading enterprise wide applications on today, 27 September, from 12:00 PM to 4:00 PM EDT.
Please note that due to this upgrade parts of the vTools might be inaccessible:

vTools.Meetings
– there might be no ability to validate member numbers for discounted price levels

vTools.WebInABox
– there might be no ability to create new or modify existing sites
– “Officers” and “Other units” pages might not show any officer or unit data

vTools.Voting
– there might be no ability to create new or modify existing ballots
– voters should still be able to vote in open elections

vTools.OfficerReporting might not be available

WebEx will not be impacted

vTools.StudentBranchReporting will not be impacted

FluidSurveys
– there might be no ability to create new or modify existing ballots
– survey takers will still be able to submit their responses

ReviewRoom will not be impacted

08 May

New tutorials posted today

Today we posted two new tutorials:

Using feeds in vTools.Events” and “Schedule a meeting Doodle“.  The first tutorial goes in detail over HTML, RSS, iCal, and XML feeds available in the Events  for integration with web pages, RSS readers, calendars, and custom software. The second tutorial will quickly show you how to easily coordinate calendars of multiple meeting attendees to schedule a meeting at the most convenient time for all.

28 Mar

System maintenance

Upgrade announcement

IEEE is upgrading a number of Web sites and systems to bring you enhanced capabilities and an improved experience. Starting Thursday, 29 March through Monday, 1 April, the following functions will not be available: IEEE Shop, join and renew IEEE and IEEE societies, myIEEE, article purchasing on IEEE Xplore and some vTools applications.  If you need assistance during this time, please direct your inquiry to the IEEE Support Center

Please note that due to this upgrade parts of the vTools will be inaccessible between Thursday, 29 March, through Monday, 1 April:

vTools.Meetings
– there will be no ability to validate member numbers for discounted price levels

vTools.WebInABox
– there will be no ability to create new or modify existing sites
– “Officers” and “Other units” pages will not show any officer or unit data

vTools.Voting
– there will be no ability to create new or modify existing ballots
– voters should still be able to vote in open elections

vTools.OfficerReporting will not be available

WebEx will not be impacted

vTools.StudentBranchReporting will not be impacted

FluidSurveys
– there will be no ability to create new or modify existing ballots
– survey takers will still be able to submit their responses

ReviewRoom will not be impacted

Please contact us if you have any questions.

 

21 Nov

Adding tracking to your e-mail communications such as newsletters

If you want to add tracking to your newsletters, you can use Google Analytics for that.
Did you know that you can use free tools from Google to add tracking including open rate?

Here is how:

For tracking links:
http://www.google.com/support/analytics/bin/answer.py?answer=55578

For tracking open rate:
http://email-tracking-with-google-analytics.com/

Please note that this won’t work if users do not enable images in their email clients.