09 Jul

Want to know who has access to vTools?

The current security model automatically allows use of the tools by any volunteer who appears on the organizational roster. Volunteers can create meetings/events, WebInABox sites, run elections, etc., while members and in many cases general public can view meeting/event information, visit WebInABox sites, etc.
Volunteers should use their IEEE web account username and password to login. If you do not recall your Web Account information, you may go to: http://www.ieee.org/web/accounts to recover your username or password online.

For more information, please view the post Automatic Access Information.

To report officers in order to have access to vTools, use vTools.Officer Reporting

24 May

FluidSurveys Termination Notice


FluidSurveys has been purchased by SurveyMonkey and is terminating the product as of 27 June 2017.

We have tried to negotiate a new contract with SurveyMonkey, but they are unable to provide us with an acceptable pricing model.

What does this mean to you:

  • Do not create new surveys in FluidSurveys if results are needed after 26 June.
  • Export existing survey data if needed. Export instructions are available at http://site.ieee.org/vtools/export-data-from-fluidsurveys/
  • If possible, delay sending a new survey until a replacement product has been selected and implemented

All survey data will be deleted as of 27 June and unavailable to both volunteers and staff.

If you need to create a survey now, we recommend FourEyes: https://getfoureyes.com/. FourEyes is quite nice and has an interface similar to FluidSurveys. The free plan offers important features, such as branching and merge.

IEEE was one of the first customers of FluidSurveys and we have watched it develop into a great product. It will be missed.

This message has been sent to IEEE Region, Council, Section, Subsection, Chapter, Affinity Group and Student Branch volunteers.

Thank you for your attention.

17 Dec

IEEE upgrade announcement

IEEE has scheduled an system upgrade on 17 Dec 2015 and 22 Dec 2015.
Due to IEEE systems upgrade, vTools.Voting voter list functionality will not be available on the following day/time:

Tuesday, Dec 22nd between 2:00 to 3:30 PM EST (UTC-5)

We apologize for any inconvenience this may cause our users.

If you have any questions, please email vtools@ieee.org.

13 May

Accepting Credit Card Payments

Functionality for accepting credit card payments for Regions 1-7 is made possible by a joint effort between IEEE Concentration Banking Program and vTools.   It enables Sections, Chapters, and Affinity Groups that are using vTools.Events to accept credit card payments for meetings and have funds deposited directly into the Organizational Unit’s (OU) Concentration Banking account.


If you are interested in using this option for your OU and you do not have a Concentration banking account, you can read more on the IEEE Concentration Banking Program web page or contact concentration-banking@ieee.org


Deposits to a local bank account can be made available for OUs in Regions 8, 9, and 10 per special arrangement. Contact concentration-banking@ieee.org for additional information.


Benefits of this service are multi fold:

* It allows OUs to start offering small sale credit card payments if they have not been able to do so in the past.

* It reduces cost to OUs, since outside vendors often charge high fees for small sale credit card payment services.

* It centralizes credit card payment processing and provides benefits associated with such consolidation: better accounting and record keeping, integration with Concentration Banking System (CBRS) when appropriate, and improved security.


Please note the following rules and fees for using the credit card payment functionality:

* This functionality is not meant to be used for large events, such as conferences. If there is a need to process payments for a large event please contact MCE Sales to get started.

* The fees for each credit card payment are the following: 2.2% of the total amount charged + 0.30 US Dollars; * Payments are deposited into the Organizational Unit’s Concentration Banking account in Regions 1 – 7. Deposits to a local bank account can be made available for sections in Regions 8, 9, and 10 per special arrangement. Contact mailto:mga-im@ieee.org for more information.

* Fees for credit card payments should be included in the L50 report on Sch IV under line 5.60 – Other General & Management expenses;

* Volunteers are responsible for issuing refunds when necessary using IEEE Concentration Banking or local bank checks (applicable to Regions 8, 9, and 10 if not using Concentration Banking);

* Volunteers are responsible for complying with any local and federal tax laws and regulations;

* Even though vTools Events uses PayPal as the payment clearing house, there is no access to the PayPal accounts in vTools.Events;

* Payment reports are available from vTools Events and the Concentration Banking System.

* Organizational Units cannot use their own PayPal accounts for this functionality.

24 Apr

RSS feeds for eNotice

RSS feeds include eNotices

What eNotices will be included in RSS feeds?

The RSS feed will only include eNotices that have been sent explicitly to a specific organizational unit .

Only eNotices that have been sent, and are not set as private, will appear in public feeds.

What content will be included in RSS feeds?

The RSS feed will include the title based on the subject of an eNotice , a link to preview an eNotice ‘s content based on the first 50 characters.

How do I construct an RSS Feed and include in external sites?

An atom feed can be accessed to produce a list of eNotices for one or more organizational units.

The URL for a specific organizational unit is:


where SPOID is the SPO ID for the organizational unit.

Multiple organizational units can also be included:


*Note that only eNotices that have been sent, and are not set as private, will appear in public feeds.

27 Mar

IEEE Upgrade announcement


IEEE is upgrading a number of Web sites and systems to bring you enhanced capabilities and an improved experience.

on Sunday, 29 March, 6 a.m. EDT, the following functions will not be available: Membership/Profile/Cart, myIEEE, ICX, OBIEE and SAMIEEE, Petition Candidate, CS Store application, IEEE TV,   and some vTools applications.  If you need assistance during this time, please direct your inquiry to the IEEE Support Center

Please note that due to this upgrade parts of the vTools will be inaccessible on Sunday, 29 March, 6:00 a.m. to Monday, 30 December 12 noon EDT:

– there will be no ability to validate member numbers for discounted price levels

– There will be no ability to create new or modify existing eNotices

– there will be no ability to create new or modify existing sites
– “Officers” and “Other units” pages will not show any officer or unit data

– there will be no ability to create new or modify existing ballots
– voters should still be able to vote in open elections

vTools.OfficerReporting will not be available

WebEx will not be impacted

vTools.StudentBranchReporting will not be impacted

– there will be no ability to create new or modify existing ballots
– survey takers will still be able to submit their responses

ReviewRoom will not be impacted

If you have any questions, please contact the vTools team at vtools@ieee.org.

25 Mar

vTools Upgrade April 6, 2015

Upgrade Announcement – On April 6, 2015 vTools will be undergoing upgrades to bring you enhanced capabilities and improved experience.

Starting Monday, 6 April 2015 from 9 a.m. to 3 p.m. EDT all of the vTools applications will be inaccessible. We apologize for any inconvenience this may cause you.

Please contact the vTools team at vtools@ieee.org if you have any questions or concerns.