06 Aug

vTools.Events v6.11 has been released – 30 Jul 2020

On  30 July 2020 Events version 6.11 was released.

Events version 6.11 includes the following enhancements:

  • One event – multiple HOSTs – one report
    • A single event supported by multiple OUs (organizational units)
      • A single report for event supported by multiple OUs
      • Administration by all current officers for each OU on the event
      • One registration list
      • Send eNotice to all members of OUs
      • If payments are enabled, funds will be deposited to the Primary OU
      • Feeds to each OUs’ website / calendar
    • Reporting
      • When reporting an event, pre-populate member/non-member numbers based on registrations
    • Virtual / web conference information
      • Publicize web conference information in LOCATION – ‘Virtual Info’
        • Webex URLs will be obfuscated for anonymous users to protect against fraudulent usage, available upon ReCAPTCHA authorization.
        • When using free accounts (i.e. Zoom, Google Meet), please be aware of any maximum numbers of attendees, and any recording must include privacy consideration.
      • eNotice messages include web conference information or link to event pubic view in the case of
    • Registration – When guest registrations are submitted, a copy must is sent to the signed in user who created the registration
    • Support of Pre-U STEM Programs and reporting
      • STEM Programs :
        • Camp
        • Career Day
        • Competition/STEM Fairs
        • Girls in STEM
        • Industry/Company Tour
        • Mentoring
        • Parent Program
        • Student Workshop
        • Teacher Workshop
      • Reporting for a Pre-U STEM event includes a new STEM report
      • Search for detailed Pre-U STEM report details on Advanced page
      • Pre-U STEM events feed to TryEngineering website
    • Advanced Search provides option to include only reported events
06 Aug

IEEE Upgrade 8 August 2020

IEEE Upgrade 8 August 2020

On, 08 August 2020, IEEE is upgrading a number of Web sites and systems to bring you enhanced capabilities and an improved experience.

Starting Saturday, 08 August from 06:00 AM EDT (10:00 UTC-04) to Saturday, 08 August 4:00 p.m. EDT (20:00 UTC-4), the following functions will not be available: IEEE Shop, join and renew IEEE and IEEE societies, article purchasing on IEEE Xplore and some vTools applications. If you need assistance during this time, please direct your inquiry to the IEEE Support Center

Please note that due to this upgrade parts of the vTools will be inaccessible between Saturday 08 August, starting at 6:00 p.m.(10:00 UTC-4) through 3:00 p.m. (19:00 UTC-4):

– there will be no ability to validate member numbers for discounted price levels during registration

– There will be no ability to select target organizations
– There will be no ability to send express eNotices
– Create, updated and save eNotice will be available

– there will be no ability to create new or modify existing sites
– “Officers” and “Other units” pages will not show any officer or unit data

– there will be no ability to create new or modify existing ballots
– Voters should still be able to vote in open elections

vTools.OfficerReporting will not be available

WebEx will not be impacted

-There will be no ability to create new or modify existing annual plans
-Volunteers can view and download submitted plans

vTools.Xtreme Registration
-There will be no ability to create new or modify existing team registrations
-There will be no ability to create new or modify existing proctor registrations
-There will be no ability to confirm/decline team registration

ReviewRoom will not be impacted

If you have any questions, please contact the vTools team at vtools@ieee.org

01 Jun

vTools.Xtreme v3.6 release – 30 April 2020

vTools.Xtreme version 3.6 was released on 30 April 2020

Xtreme Registration v3.6 provides the following enhancements:

  • Home page includes “Proctor Registration” icon
  • Proctor registration allows up to four(4) schools to be selected
  • Selection of Schools includes province/state and country information
  • Administrative page provides easier search options by member number/name for proctor information


  • IEEE mobile app is included in footer
01 Jun

vTools.eNotice v2.1.0 release – 30 April 2020

vTools.eNotice version 2.1.0 was released on 30 April 2020

eNotice v2.1.0 introduces the following enhancements:

Automate the scheduling of reminder eNotices

  • eNotices with reminders are eligible for express delivery
  • Reminders are scheduled for a future delivery date
  • Reminder eNotice includes a link to the original eNotice
  • The listing of eNotices provides a link to the reminder ‘Manage’ page
  • This enhancement removes the dependency on MGA IM staff to schedule the reminders


  • IEEE mobile app is included in footer
08 May

vTools Overview


- Stars (0)


Owner: EWH Administrator

Version: January 2020

Last Updated: 08-05-2020 11:16

vTools Overview.pdf
20 Jan

Create eNotice-Express


- Stars (0)


Owner: mgargiula

Version: 1.1

Last Updated: 20-01-2020 12:09

Create eNotice-Express.pdf

Create eNotice Express – how to create an eNotice to go express delivery.   eNotices that are eligible for express delivery will be delivered within two (2) hours of submission or earlier. Express eNotices can not include a reminder .