13 Nov

vTools Voting v2.3.0 has been released – 30 Oct 2019

vTools.Voting version 2.3.0 has been released – 30 Oct 2019

The following enhancements are available:

  • Ballots –  When a member signs in to Voting, the home page will provide links to all active, open elections they have a ballot for.
  • Write in option – Volunteers can create a ballot where write-in is the only choice for positions with where there no candidates available.   The write-in option must be explicitly selected when creating a ballot as it is not required to activate a ballot.
  • Contact Staff form updated to correctly include the Voting URL.
  • Voter list validation was updated to ensure only member numbers are present in the voter list uploaded to a ballot.
05 Nov

Events v6.10 release – 13 November 2019

vTools Events v6.10   has been released on 13 Nov 2019

The following enhancements are available in Events v6.10:

  • Enhanced OU selector – when creating/editing an event, HOST will show all organizational units based on the authorized user’s org roles.
    • Note: selection using a  list of all geographical organizational units will continue to be available in the ‘Browse‘ tab.
  • Enhanced Search  – a simpler search page provides the following new features
    • Search by HOST Name –  Search Term now supports search by organizational unit name (i.e. “Boston Section”). Results returned will include all events for the OU as well as section/chapter/affinity group/student branch events affiliated with the OU
    • Search by Society – all events for the society provided in ‘Organizational Unit ‘ option will be shown
    • Results include registration icon with information (i.e. open dates, coming soon, external registration link) when registration is available
    • Cancelled events will include notation if the event has been cancelled
    • Results will include an indicator when an event’s registration has reached the maximum registrations
    • Register – if an event listed includes the registration icon, click on icon to start the registration process
    • Date range –  three options are available: Recent, Upcoming (default) and All
    • Results returned has been Increased to 50 per page
    • NOTE: results are limited to three (3) years
    • NOTE: The old version of Search will continue to be available via link
  • New event category and sub-category –   Humanitarian and sub-category of SIGHT is available for all events so designated. 
  • Email to event contact – emails sent with this link include the event’s title and HOST as the “Subject”.
  • Payment status information in download is broken out into individual columns
  • Improved the system response time performance for region level volunteers
07 Aug

IEEE Upgrade on 10 August 2019

On, 10 August 2019, IEEE is upgrading a number of Web sites and systems to bring you enhanced capabilities and an improved experience.

Starting Saturday, 10 August from 06:00 AM EDT (10:00 UTC-04) to Saturday, 10 August 3:00 p.m. EDT (19:00 UTC-4), the following functions will not be available: IEEE Shop, join and renew IEEE and IEEE societies, article purchasing on IEEE Xplore and some vTools applications. If you need assistance during this time, please direct your inquiry to the IEEE Support Center

Please note that due to this upgrade parts of the vTools will be inaccessible between Saturday 10 August, starting at 6:00 p.m.(10:00 UTC-4) through 3:00 p.m. (19:00 UTC-4):

vTools.Events
– there will be no ability to validate member numbers for discounted price levels during registration

vTools.eNotice
– There will be no ability to select target organizations
– There will be no ability to send express eNotices
– Create, updated and save eNotice will be available

vTools.WebInABox
– there will be no ability to create new or modify existing sites
– “Officers” and “Other units” pages will not show any officer or unit data

vTools.Voting
– there will be no ability to create new or modify existing ballots
– Voters should still be able to vote in open elections

vTools.OfficerReporting will not be available

WebEx will not be impacted

vTools.StudentBranchReporting
-There will be no ability to create new or modify existing annual plans
-Volunteers can view and download submitted plans

vTools.Xtreme Registration
-There will be no ability to create new or modify existing team registrations
-There will be no ability to create new or modify existing proctor registrations
–There will be no ability to confirm/decline team registration

ReviewRoom will not be impacted

If you have any questions, please contact the vTools team at vtools@ieee.org

31 Jul

vTools.Xtreme version 3.5.0 has been released – 1 August 2019

vTools.Xtreme version 3.5.0 has been released – 1 August 2019

The following enhancements are included in version 3.5.0:

  • Proctor Registration option – student branch officers may pre-register to proctor and will select a school they are available to proctor.  Email confirmation of proctor registration will be sent to the user.
  • Team Registration – form includes available proctors.  When selecting a school, a list of proctors will be shown for any proctors who have pre-registered.
  • Team Registration School selection – a list of schools for the user creating the team will be shown as well as a entry of school name.
  • Xtreme was updated to the latest version of Ruby on Rails.

 

29 Jul

vTools.Voting version 2.2 has been released – 25 June 2019

vTools.Voting version 2.2 has been released – 25 June 2019

The following enhancements are available:

  • Voting emails will now be sent through the third party email vendor (Higher Logic) to the voters.
    • With this enhancement, email content in non-English will be maintained as Higher Logic supports multi-character languages.
  • Active Ballots – Volunteers will have a ‘Manage’ option where all options will be centrally located to allow them to monitor their live elections.
  • Ballot form includes notation as to what fields are required
  • Contact Staff option – users will have the ability to submit a contact form directly from vTools Voting. ReCAPTCHA is provided if the user is not authenticated.
  • Voting has been upgraded to the next Ruby on Rails version
29 Jul

vTools.Events version 6.9 has been released – 25 June 2019

vTools Events v6.9 has been released – 25 June 2019

The following enhancements have been deployed:

  • Provide support for Other OUs – Standards Working Groups can create, manage events with registration and/or payments
  • Search by SPOID –  has been enhanced to provide the organization units using a vTools web service.   The list of organizations (Region, Section, Organizational unit) will include the specific organizational unit ID (ie. R10329)
  • Search – users can enter a specific organizational unit ID (ie. R10329) to find events
  • Events Terms and Conditions collection –  Volunteers can select to include/not include the collection of Event Terms and Conditions during the registration process.  By default every event with registration will include this page prior to completing the registration form. Upon consent the user will be presented with the registration form. Registration confirmations include notice of inclusion of events terms and conditions .
  • Total Amount – prior to payment, the registration form will indicate the total mount due for all registrations .
  • Registration – ReCAPTCHA has been disabled if the user has signed in.
  • Contact Staff option – users will have the ability to submit a contact form directly from vTools Events.   ReCAPTCHA is provided if the user is not authenticated.
  • Events has been upgraded to the next Ruby on Rails version
15 May

IEEE Disaster Recovery Testing – 18 May 2019

IEEE Disaster Recovery Testing – 18 May 2019

IEEE IT will be validating several components of the disaster recovery program for several systems: Siebel, Oracle Financials, Concentration Banking and Automic.

During the Disaster Recovery Testing, the following applications will be unavailable or affected as detailed below between 7:00am EDT on Saturday, May 18th – 7:00pm EDT on Saturday, May 18th.

Please note that due to this testing parts of the vTools will be inaccessible from 7:00am EDT to 7:00pm EDT, Saturday 18 May 2019:

vTools.Events
– there will be no ability to validate member numbers for discounted price levels during registration

vTools.eNotice
– There will be no ability to select target organizations
– There will be no ability to send express eNotices
– There will be no ability to upload attachments
– Create, update and save eNotice will be available

vTools.WebInABox
– there will be no ability to create new or modify existing sites
– “Officers” and “Other units” pages will not show any officer or unit data

vTools.Voting
– there will be no ability to create new or modify existing ballots
– Voters should still be able to vote in open elections

vTools.OfficerReporting will not be available

WebEx will not be impacted

vTools.StudentBranchReporting
– There will be no ability to create new or modify existing plans
– There will be no ability to submit plans
– There will be no ability to approve submitted plans
– View of submitted plans will be available

ReviewRoom will not be impacted

If you have any questions, please contact the vTools team at vtools@ieee.org