13 Nov

vTools Voting v2.3.0 has been released – 30 Oct 2019

vTools.Voting version 2.3.0 has been released – 30 Oct 2019

The following enhancements are available:

  • Ballots –  When a member signs in to Voting, the home page will provide links to all active, open elections they have an online ballot for.  Once a member has voted, the home page will indicate the member has voted for each open election.
  • Write in option – Volunteers can create an online ballot where write-in is the only choice for positions when there are no candidates listed on the ballot.   The write-in option  must be explicitly selected since this option is not required in order to activate a ballot.  Once a ballot is activated, the write-in option will be available for entry of a candidate when members  vote.
  • Contact Staff form updated to correctly include the Voting URL.
  • Voter list validation was updated to ensure only member numbers are present in the voter list uploaded to a ballot.
05 Nov

Events v6.10 release – 13 November 2019

vTools Events v6.10   has been released on 13 Nov 2019

  • Enhanced OU selector – when creating/editing an event, HOST will show all organizational units based on the authorized user’s org roles by default.
    • Note: selection using a  list of all geographical organizational units will continue to be available in the ‘Browse‘ tab.
  • Enhanced Search  – a simplified search page includes the following new features
    • Organizational unit (OU)/HOST name in ‘Search Term’ option (i.e. ‘Boston Section’).
      • Results will include all events for the OU as well as the affiliated OUs (i.e. chapter/affinity group)
    • Society (i.e. “C016”) in ‘Organizational Unit ‘ option. Results will include all events for the society based on geographic OU.
    • New notations / icons are displayed in the results:
      • Registration – if registration is available.   Tool tip includes registration information (i.e. open dates, coming soon, external registration link)
      • Cancelled – for events that have been cancelled
      • Maximum registration – when an event’s registration has reached the maximum registrations
    • Register – if an event includes the registration icon, the user can simply click on the icon on the Search page to start the registration process
    • Date range –  three options are available: “Upcoming” (default), “Recent” and “All”
    • Results shown are increased to 50 per page
    • NOTE: search results are limited to three (3) years
    • NOTE: The old version of Search will continue to be available via link
  • New event category/ sub-category –  Humanitarian and sub-category of SIGHT or OTHER is available to assign to events.  
  • Email an event contact – emails sent using this link include the title and the hosting organization as part of the “Subject”.
  • Payment status information in registration download is now broken out into separate columns
  • Improved in system response time for region level volunteers

 

07 Aug

IEEE Upgrade on 10 August 2019

On, 10 August 2019, IEEE is upgrading a number of Web sites and systems to bring you enhanced capabilities and an improved experience.

Starting Saturday, 10 August from 06:00 AM EDT (10:00 UTC-04) to Saturday, 10 August 3:00 p.m. EDT (19:00 UTC-4), the following functions will not be available: IEEE Shop, join and renew IEEE and IEEE societies, article purchasing on IEEE Xplore and some vTools applications. If you need assistance during this time, please direct your inquiry to the IEEE Support Center

Please note that due to this upgrade parts of the vTools will be inaccessible between Saturday 10 August, starting at 6:00 p.m.(10:00 UTC-4) through 3:00 p.m. (19:00 UTC-4):

vTools.Events
– there will be no ability to validate member numbers for discounted price levels during registration

vTools.eNotice
– There will be no ability to select target organizations
– There will be no ability to send express eNotices
– Create, updated and save eNotice will be available

vTools.WebInABox
– there will be no ability to create new or modify existing sites
– “Officers” and “Other units” pages will not show any officer or unit data

vTools.Voting
– there will be no ability to create new or modify existing ballots
– Voters should still be able to vote in open elections

vTools.OfficerReporting will not be available

WebEx will not be impacted

vTools.StudentBranchReporting
-There will be no ability to create new or modify existing annual plans
-Volunteers can view and download submitted plans

vTools.Xtreme Registration
-There will be no ability to create new or modify existing team registrations
-There will be no ability to create new or modify existing proctor registrations
–There will be no ability to confirm/decline team registration

ReviewRoom will not be impacted

If you have any questions, please contact the vTools team at vtools@ieee.org

31 Jul

vTools.Xtreme version 3.5.0 has been released – 1 August 2019

vTools.Xtreme version 3.5.0 has been released – 1 August 2019

The following enhancements are included in version 3.5.0:

  • Proctor Registration option – student branch officers may pre-register to proctor and will select a school they are available to proctor.  Email confirmation of proctor registration will be sent to the user.
  • Team Registration – form includes available proctors.  When selecting a school, a list of proctors will be shown for any proctors who have pre-registered.
  • Team Registration School selection – a list of schools for the user creating the team will be shown as well as a entry of school name.
  • Xtreme was updated to the latest version of Ruby on Rails.

 

29 Jul

vTools.Voting version 2.2 has been released – 25 June 2019

vTools.Voting version 2.2 has been released – 25 June 2019

The following enhancements are available:

  • Voting emails will now be sent through the third party email vendor (Higher Logic) to the voters.
    • With this enhancement, email content in non-English will be maintained as Higher Logic supports multi-character languages.
  • Active Ballots – Volunteers will have a ‘Manage’ option where all options will be centrally located to allow them to monitor their live elections.
  • Ballot form includes notation as to what fields are required
  • Contact Staff option – users will have the ability to submit a contact form directly from vTools Voting. ReCAPTCHA is provided if the user is not authenticated.
  • Voting has been upgraded to the next Ruby on Rails version
29 Jul

vTools.Events version 6.9 has been released – 25 June 2019

vTools Events v6.9 has been released – 25 June 2019

The following enhancements have been deployed:

  • Provide support for Other OUs – Standards Working Groups can create, manage events with registration and/or payments
  • Search by SPOID –  has been enhanced to provide the organization units using a vTools web service.   The list of organizations (Region, Section, Organizational unit) will include the specific organizational unit ID (ie. R10329)
  • Search – users can enter a specific organizational unit ID (ie. R10329) to find events
  • Events Terms and Conditions collection –  Volunteers can select to include/not include the collection of Event Terms and Conditions during the registration process.  By default every event with registration will include this page prior to completing the registration form. Upon consent the user will be presented with the registration form. Registration confirmations include notice of inclusion of events terms and conditions .
  • Total Amount – prior to payment, the registration form will indicate the total mount due for all registrations .
  • Registration – ReCAPTCHA has been disabled if the user has signed in.
  • Contact Staff option – users will have the ability to submit a contact form directly from vTools Events.   ReCAPTCHA is provided if the user is not authenticated.
  • Events has been upgraded to the next Ruby on Rails version