Instructions on how to ship items to the DoubleTree hotel.
Delivery deadline: Parcels for events may be delivered to the hotel three (3) working days prior to the event, event date.
Large shipments (pallets): The DoubleTree recommends that shipment of pallets should be arranged through a drayage company to be delivered on the day of set up. A receiving and storage fee of $150.00 will be applied if a pallet is shipped to the hotel for storage, and a $50 labor fee will be charged for movement of the pallet to the meeting space.
The Hotel requires advance notice of the shipment and number of parcels. Parcels should be numbered 1 of 3, 2 of 3, etc. The Hotel is not responsible for storage of exhibit property or large numbers of parcels beyond 3 working days prior to the event.Use this DoubleTree Portland Shipping Information form to inform the hotel and pay for handling of your large (pallet) shipment. IEEE is not responsible for your shipping charges.
Note: There is not a charge to receive, store or deliver individual parcels (non pallets) to the meeting room.
The shipment must be addressed to the guest responsible for claiming the parcel at the hotel which can be claimed at the Hotel Front Desk or with the Banquet Department when preparing to set up for an event or meeting.
All parcels should be addressed to:
On-Site Contact’s Name & Date of Arrival [to ship to the Conference Committee: ATTN: Local Arrangements Chair]
2014 IEEE SusTech
1000 NE Multnomah
Portland, OR 97232
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