Bylaws
CONSTITUTION
for
AALBORG UNIVERSITY IEEE STUDENT BRANCH
Name and Purpose
Sec. 1 – This organization shall be known as the Aalborg University IEEE Student Branch.
Sec. 2 – The purpose shall be the dissemination of knowledge of the theory and practice of all aspects of electrical
engineering, electronics, radio, allied branches of engineering or the related arts and sciences, as well as the furtherance of
the professional development of the Students.
Sec. 3 – The organization and operation of the Branch shall be in accordance with the Constitution and Bylaws of the
IEEE.
Membership
Sec. 4 – Membership shall be limited to undergraduate and graduate students of Aalborg University.
Sec. 5 – The membership shall consist of Student members of the IEEE.
Dues
Sec. 6 – The Executive Committee of the Branch shall have the power to levy special assessments upon endorsement by a
two-thirds vote of the membership of the Branch.
Sec. 7 – Nonpayment of transnational dues will automatically result in suspension of membership in IEEE and in the local
Branch. In case of existence of local dues, the nonpayment may result in suspension of membership in the local Branch,
but will not result in suspension of membership in IEEE.
Sec. 8 – In case of existence of local dues per semester for members, these are payable at the beginning of the semester, if
there is any.
Officers
Sec. 9 – The officers of the Branch shall be a Chairman, a Vice-Chairman, a Treasurer, and a Secretary.
Sec. 10 – To be eligible for office, a candidate must be enrolled as a Student member of the IEEE and a member in good
standing in the local Branch.
Sec. 11 – The term of office shall ordinarily be one year.
Sec. 12 – Election of officers for the following year shall be held not later than the last general meeting of each year.
Executive Committee
Sec. 13 – The management of the affairs of the Branch shall be in the hands of the Executive Committee, consisting of the
duly elected officers of the Branch and the Counselor appointed by the IEEE. The Chairman of the Branch shall be
Chairman of the Executive Committee.
Sec. 14 – The Executive Committee shall be the governing body of the Branch and shall transact all business it deems
advisable, including the filling of vacancies in offices, authorization of expenditures, etc.
Duties of Officers
Sec. 15 – The Chairperson shall preside at all meetings of the Branch. He/she shall appoint all committees, subject to the approval of the Executive Committee, and shall assume all other executive duties not otherwise delegated.
Sec. 16 – The Vice-Chairman shall perform all functions of the Chairman in the latter’s absence or at his/her request.
Sec. 17 – The Branch Secretary shall keep a record of all activities of the Branch and shall report same to IEEE Headquarters, together with any special reports required by IEEE Headquarters, within a reasonable time after each meeting. The secretary shall carry on all other communications necessary to the activities of the Branch. The secretary shall keep a record of the names of members in attendance at the meetings.
Sec. 18 – The Treasurer shall receive all money and pay all debts of the Branch authorized by the Executive Committee, and shall keep an exact account of all receipts and expenditures.
Sec. 19 – A complete annual report shall be submitted by the Chairman and the Treasurer at the last regular meeting of the year, and shall be forwarded by the Branch Secretary to the IEEE Manager of Student Services, upon certification by the Counselor.
Standing Committees
Sec. 20 – The following Standing Committees or their equivalent shall be appointed by the Chairman:
- a) Program Committee
- b) Publicity Committee
- c) Membership Committee
Sec. 21 – More than half of the standing committee personnel shall consist of members other than the Executive Committee members. Should there be more than one member in a committee; the chairman will appoint one member as the responsible.
Sec. 22 – The Program Committee shall prepare the programs for all meetings and shall be responsible for all arrangements for these meetings.
Sec. 23 – The Publicity Committee shall be responsible for proper advertisement of each meeting.
Sec. 24 – The Membership Committee shall bring the advantages of membership in the Branch, and in the IEEE, to the attention of all potential Student members. Especial focus shall be given to potential Student members at the undergraduate level, to ensure the continuity of the Student branch.
Sec. 25 – In addition to the above standing committees, the Chairman may appoint other committees which he may deem necessary.
Meetings
Sec. 26 – The Branch shall hold regular and special meetings at such places and time as designated by the Executive Committee, with a minimum of three meetings a year.
Amendments
Sec. 27 – The Branch is empowered to adopt Bylaws which are consistent with this Constitution.
Sec. 28 – The Constitution may be amended by two-thirds of the members of the Branch present and voting, provided the amendment shall have been proposed at least one duly publicized meeting previous to the time of voting. Such amendments become effective only upon the approval of the Executive Committee of the IEEE.