P92741.1 Policies & Procedures (P&Ps)

Standards Documents

Standards Development Process

The four stages of standards development work in IEEE LTSC:

  1. Project Initiation: Projects are initiated by existing Working Groups or by external groups who propose new standardization projects. Projects must be approved by the IEEE New Standards Committee. Please contact the LTSC Chair for more details.
    Standard Development: The bulk of the work in creating a standard involves developing a draft standard that is ready for the formal IEEE approval process. This work is carried out by the individual working groups listed in the Navigation panel to the left. Work is done via email lists, teleconferences, and face-to-face meetings as needed. Any materially interested person may participate. LTSC membership is required for posting to the mailing lists and accessing working group and study group documents and IEEE Standards Association membership is required for voting. Membership is only available on an individual basis – organizations may send individual representatives but may not join as “entities.”
    Note: The same process applies to “standards,” “guides” or “recommended practices.” The difference among these three work products lies only in the degree to which they are normative (standards), informative (recommended practices) or suggestive of alternatives (guides).
  2. Standards Approval: When a Working Group decides it is ready (and the LTSC Sponsor Executive Committee approves), a draft standard is put into the formal IEEE Sponsor Ballot process. This is managed by and requires membership in the IEEE
  3. Standards Association: Requires membership in either the IEEE Computer Society, the IEEE or both. Please see the membership page for more details.
  4. Standards Maintenance: Maintaining a standard is the responsibility of the Working Group that produced it. Please contact the appropriate Working Group chair if you would like to comment on an existing standard.

Balloting and Joining a Ballot Group

The Basics of Balloting

The IEEE-SA Sponsor Ballot process is a formal process in which a ballot group votes on and makes comments on a draft standard. Each member of the ballot group can approve, disapprove or abstain and can make comments. “No” votes must be accompanied by comments indicating the reasons for the no vote and making concrete suggestions for changes that would satisfactorily address the issues. For a vote to be valid, 75% of the ballot group must respond. For a vote to be considered successful, 75% of those responding must approve.

After the ballot, a ballot resolution committee considers the comments and resolves them by making suggested changes, making other changes, or not making changes and stating why no changes were made. Following ballot resolution, one or more recirculation ballots may be held during which members of the balloting group have the opportunity to change their votes and to make further comments with the important restriction that only comments and changes made during the ballot process may be taken into consideration.

The Ballot Group

Ballot groups are formed by the IEEE Standards Association (IEEE-SA) with guidance from Working Group chairs. There are rules concerning the balance of interests on ballot groups. Members of ballot groups must either be members of the IEEE-SA (the usual case), individuals who have paid a fee to ballot a specific standard (more expensive than joining the IEEE-SA) or invited experts (whose presence must be justified). Once the Ballot Group is formed and balloting commences, the ballot group is closed. This means that you must join the ballot group prior to the official opening of a ballot. Note that if you do join a ballot group, you should be prepared to participate. The process depends on ballot group members reading, commenting on and voting on the standard.

Joining a Ballot Group

When you sign up for IEEE-SA membership (for more details on joining IEEE-SA, see Join LTSC) you will have a chance to check boxes for those standards committees for which you would like to receive balloting invitations. If you check the Learning Technology box, you will automatically receive invitations each time the IEEE LTSC initiates a ballot process.

Once you’re a member of IEEE-SA, go to IEEE’s myProjects site.

If you join the IEEE-SA after a ballot process has been initiated (but before the actual balloting has started), you must contact the working group chair that you wish to join the ballot group.

Additional Resources