Officer Duties

Excellent information and training regarding Branch officer duties can be found on the IEEE’s Centre for Leadership Excellence (CLE). Hint: Use your IEEE credentials to log on.

 

Chair

  • Serves as the Executive Officer of the Student Branch.
  • Manages the general operations of the Branch.
  • Presides at all meetings of the Branch.
  • Appoints committee chairs.
  • Involved in “forward planning” for the Branch.
  • Prepares necessary reports for IEEE Student Services.
  • Arranges for election of new Officers before leaving office.
  • Communicates frequently with other Officers.
  • Works with Branch Counselor in dealings with the Department and Faculty, as well as the local IEEE Section and GOLD     Affinity Groups.

 

Vice-Chair

  • Serve as the junior Executive Officer of the Student Branch
  • Chair the Program or Membership Committee.
  • Monitor the progress of Branch programs.
  • Fill in for the Student Branch Chair as required.
  • At some Branches, may run for Chair next year for continuity.

 

Secretary

  • Keep detailed records of all Branch meetings, activities.
  • Carry out all necessary communications of the Branch, including the filing of officer and activity report online with IEEE.
  • Maintain posters, forms and other supplies as required.
  • Post a calendar of events to keep all members informed of Branch activities on the web site and other areas on campus.
  • Ensure that all Branch activities are conducted under the provisions of the current Branch policies for IEEE and the university.
  • Arrange for orderly transfer of all Branch records to incoming Secretary.

 

Treasurer

  • Responsible for ensuring the Branch’s finances are in order.
  • Ensure that the Student Branch account has co-signing authority with the Student Branch Chair, Student Branch Counselor.
  • Deposit all monies received promptly in the Student Branch account.
  • Prepare a budget at the start of the school (or fiscal) year.
  • Prepare end-of-year Financial Statements.
  • Chair the Fundraising Committee are Co-signing Officers (jointly with the Student Branch Chair).
  • Arrange for orderly transfer of all accounts and records to incoming Treasurer.