2017 Fall Central & Northwest Area meeting

Announcing Region 6 Joint Central and Northwest Area Meeting (10/21/2017)

You’re invited to join the Region 6 joint Central and Northwest area meetings at the San Jose Doubletree Hotel. We’ll provide training and discussions for section and student leaders. There will be a student contest – details to be announced soon. Networking time will be provided throughout Saturday. . All are welcome to attend, but only a small number of guests directly invited will be sponsored – please reach out to joseph.wei@ieee.org and/or e.perkins@ieee.org if you are unsure if you are sponsored or not.

When

Saturday, October 21, 2017

Where

DoubleTree By Hilton San Jose, 2050 Gateway Place San Jose, CA, USA 95110; 408-453-4000

Hotel reservation cutoff: September 26, 2017https://resweb.passkey.com/go/IEEEGHTC2017

Travel Details

You should fly into San Jose International Airport (SJC) and take the complimentary hotel shuttle from the airport to DoubleTree. When you arrive at SJC please give them a call at 408-453-4000.

Registration

Please register your attendance as soon as possible, and no later than Saturday, October 21 on eventbrite: https://www.eventbrite.com/e/2017-ieee-region-6nwcentral-area-fall-meeting-tickets-37471257540

Travel Policy

If you are not sure if your expenses will be covered, please reach out to joseph.wei@ieee.org and e.perkins@ieee.org before booking your travel.

We will cover travel expenses for:

  • Students: 2 students and one student branch counselor per IEEE student branch in the Central and Northwest areas (branch counselor spot is non-transferrable)
  • Sections: One person per section in the Central and Northwest areas
  • The ExCom of the Central and Northwest Areas

Basic reimbursement policy:

  • Mileage is reimbursable if greater than 50 miles one-way (up to the cost of two-week advance airfare purchase)
  • All airfare must be purchase at least 2-weeks prior to travel to be reimbursed at the full amount – airfare bought after 2-weeks prior will be reimbursed at the cost of 2-weeks prior to the meeting
  • Hotel: The Region will cover one night hotel unless pre-approved in advance
  • Rental cars need to be pre-approved by the Region Director
  • Students are expected to share hotel rooms (if one school sends 2 students of different genders please contact us and we can work to find a roommate of the same gender)
  • All other expenses need to be pre-approved

Send expense reports to your appropriate Area Chair:

 

 

 

 

 

 

 

 

 

 

 

 

Meeting presentation slides: click <here>