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Charter

OC IEEE CyberSecurity SIG

Purpose – Establish a local CyberSecurity special interest group / working group (CS-SIG/WG) to develop and support a consistent, collaborative CyberSecurity perspective within the local IEEE societies, as well as interface to the key local security groups (in Orange County). Provide a central process to provide the local chapter / key societies with a CyberSecurity sounding board, and suggested, vetted technical responses to cyber issues. Be aware of and communicate with other IEEE cyber groups, including the policy boards and security and privacy magazine, with the intent to effectively share CyberSecurity information and best practices.

Sponsorship – The Orange County IEEE Computer Society.

Scope – Support the Orange County IEEE societies CyberSecurity needs, as a central, collective CyberSecurity group of SMEs proving consensus recommendations in two main areas.

  1. Provide briefs, speakers and white papers to:
  1. The Orange County IEEE chapter and any requesting societies as needed, and
  2. Other CyberSecurity related groups and conferences.
  • Develop a tailored “CyberSecurity body of knowledge” based on technical issues and produce and implement security capabilities that impact our societies. (including education recommendations).
  • Provide monthly technical meetings.
  • Provide monthly Orange County CyberSecurity SIG (OC CyberSecurity SIG) Executive Committee (ExCom) meetings.
  • Sponsor workshops and seminars.
  • Establish a Orange County CyberSecurity SIG Executive committee and hold monthly meetings.

    • The authority to assemble and act resides under the existing IEEE bylaws and organization processes.

      * Initially the CS SIG will focus our projects on a few sectors as tied to active Orange County IEEE societies: CIP/power, comms / computers (IT), Medical, mobile/wireless, and privacy related groups (banks, lawyers, financial groups)

    Membership Structure – Follow the typical SIG roles and responsibilities, within IEEE guidelines and IEEE Roberts rules of order. Group members do not need to have IEEE membership, as this will be an IEEE affiliation/partnership, where the board members will be IEEE members. The intent is to foster a balanced, diverse technical membership, including academic, commercial and government aspects, where the focus is resolving security issues for our societies. An IEEE member will chair the OC CyberSecurity SIG Excom and follow National IEEE processes and procedures for society and working group activities. An executive council of OC CyberSecurity SIG leaders will assist the chair and manage the OC CyberSecurity SIG activities by consensus, and greatest need for IEEE societies. The council will facilitate OC CyberSecurity SIG objectives within their sphere of influence and with other groups.

    ExCom Responsibilities – Participate in meetings, support the goals of IEEE overall, plus the local society’s security needs. Provide related research, references and existing artifacts on CyberSecurity tasks assigned. Foster synchronization and collaboration with other security groups.. Deliverables include: community / topic papers, briefs, position papers, speakers, venu and recommendations on issues.

    ExCom Meetings – Meetings will be held monthly. An agenda will be drafted by the chair with concurrence from the board and other engaged stakeholders. The meetings will concern itself with the proper functioning of the Orange County CyberSeurity SIG and will be responsible for establishing guidelines, venues, speakers, workshops and direction to support general Orange County CyberSecurity SIG general members.</p?

    ExCom Communication – Executive Committee meeting notes and action items will be documented at each OC CyberSecurity SIG meeting. Following each meeting, the chair will share the notes / documents to the board for review. The resulting documents, and other materials, will be shared with the OC CyberSecurity SIG general members after ExCom meeeting acceptance.. Meeting schedules, charter, and other documents will also be posted to a accessible OC CyberSecurity SIG workspace. This workspace is currently at http://site.ieee.org/ocs-cssig. From time to time this workspace will be moved on approval of the ExCom.

    Cancelation – OC CyberSecurity SIG will continue to operate until / if a majority of members vote to disestablish the group or the OC CyberSecurity SIG ExCom requests termination or if/as requested by the local Orange County IEEE council.

    OC IEEE CyberSecurity SIG ByLaws

    The Orange County CyberSecurity SIG (OC CyberSecurity SIG) will be constituted as an organization wholly within the IEEE and will adhere to all guidelines, recommendations and standards proposed by the IEEE as of this date, 6 Sep 2016 until and unless superceded by a vote of the OC CyberSecurity SIG Executive Committee (ExCom) membership.

    The OC CyberSecurity SIG will be constituted as a special interest group (SIG) as defined and described by the IEEE as of 6 Sep 2016. As a SIG the OC CyberSeccurity SIG will have an ExCom drawn from the general membership, and the general membership.

    ExCom Membership: will consist of the following positions with the following responsibilities subject to future ExCom modifications.

    1. Chair:
    1. Generates monthly Agenda.
    2. Holds monthly ExCom meetings.
    3. Coordinates activities of chairs.
  • Vice-Chair:
    1. Substitutes for the Char when the Chair is absent.
    2. Supports SIG activities.
  • Treasurer:
    1. Issues OC CyberSecurity SIG checks.
    2. Keeps financial accounts.
    3. Periodically reports the financial statu of the SIG.
    4. Secretary:
  • Secretary:
    1. Creates the monthly ExCom meeting action items and activities.
  • Programming Chair:
    1. Organizes speakers, seminars, and workshops for the general membership.
    2. Maintains a list of future general meeting activities.
  • Newsletter Chair:
    1. Organizes and creates the monthly newsletter.
    2. Solicits support from ExCom and general membership for articles.
  • Web Maintenance Chair:
    1. Posts and maintains public OC CyberSecurity SIG documents.
    2. Maintains the OC cyberSecurity SIG web site.

    ExCom Procedures:

    1. Proceedings will be controlled by the Robert’s Rules of Order as defined by the IEEE.
    2. All members have an equal vote.
    3. All members can vote on any issue.
    4. Proxy votes will be accepted by the Chair or Vice-Chair at least one (1) day prior to an ExCom meeting.
    5. General membership in attendance at an ExCom meeting will have no vote.

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    6. General membership comments will be accepted.
    7. Speaking time for members will be limited and defined by the Chair, or in the Chair’s absence, the Vice-Chair.
    8. Items on the meeting Agenda will be discussed at the ExCom meeting.
    1. Subject to acclamation or vote any ExCom member can cause an item not on the agenda to be discussed.
    2. ubject to acclamation or vote any general member can introduce an item for discussion.
  • ExCom meeting announcements will be available to the general membership and will be posted on the web site.
  • ExCom, by general vote, can increase or decrease its membership except that the Chair, Vice-Chair and Treasurer will be permanent and distinct.
  • Decorous behavior is required and all non-decorous behavior will be cause for removal from an ExCom meeting and potential removal from ExCom membership or general membership.

    • ExCom Responsibilities:

    1. ExCom is responsible for the current and future direction of the SIG and has the sole responsibility of overseeing its own membership and of voting on any item before it.
    2. ExCom can at its pleasure establish committees to work on items of special interest and to accept by vote reports thereof.
    3. ExCom can at its pleasure allow an individual or committee to act on the SIGs behalf including the ability to obligate the SIG, providing only that such individual or committee responsibilities be defined and approved by acclamation or vote by ExCom members. All activities of such an individual or committee will be required to produce a report of activities as required by the ExCom.
    4. ExCom is responsible for determining a place and time to meet for all OC CyberSecurity SIG activities. This includes but is not restricted to include, food and beverage, parking accommodations and passes, and meeting times and duration.
    5. ExCom quorum will consist of at least 3 members and will have either the Chair or Vice-Chair present.

    ExCom terms of office:

    1. The term office will be two (2) years beginning on 1 January and ending on 31 December of any year, excepting the term of office for the founding members shall be from 1 Nov 2015 to 31 December 2017.
    2. The office of Chair, Vice-Chair and Treasurer must be members of the IEEE.
    3. Any general member of the OC CyberSecurity SIG can be a member of the ExCom.
    4. Candidate selection will be by candidate announcement of a desire to be a member of the ExCom.
    5. The voting process will proceed by:
    1. A request for candidates for all offices will be be made in September preceding the term of office end.
    2. A ballot of candidate names for voting will be sent to all members in October of the year of the request for candidates is made.
      • Each candidate can present an abstract and or biographical information for inclusion in the ballot.
      • Each CyberSecurity SIG member has one (1) vote for each open office.
    3. Voting counts will be conducted during the first week of December.
      • The candidates receiving the majority of votes for any position will be installed into the office.
      • If voting is tied then a vote by a quorum of ExCom members will determine which candidate will installed into an office.

        • If ExCom voting is tied then the CyberSecurity SIG Chair, or in his/her absence, the Vice-Chair will cast a deciding (or only) vote.

    4. Installation of candidates.
      • Candidate installation will occur at the first CyberSecurity ExCom meeting in the year following the vote, or in the case that this first meeting is not in January, then on the second Monday following January 1.