Fund Regulations

  1. Any fund requested for an event should be submitted by the student branch, chapter, or group chair.
  2.  Any fund requested for an event should be submitted by email (using the Fund Request Form provided) to the section Chair, Vice Chair, and Treasurer and should be CCed to the concerned Jordan chapter or affinity group if the event is by a student chapter or group.
  3. Any fund requested for an event should be submitted at least TWO weeks (if the fund request is equal or less than 200 JOD) and FOUR weeks (if the fund request is greater than 200 JOD) before the event starting date.
  4. It is highly recommended to submit a fund request, greater than 200 JOD, TWO months ahead of time to avoid any risk of not getting the support on time by the IEEE Jordan Section because this request needs the approval of the section executive committee where they meet in the second week of January, March, May, July, September, and November.
  5. All upcoming events should be posted in the IEEE Jordan Section page on facebook.
  6. After the event is over, a report that includes photos of the event and scans of the expenses receipts should be submitted by email to the Chair, Vice Chair, and Treasurer no more than a week after the end of the event. In addition, a link to the vtool report should be included in the submitted report and an email to the social media officer should be sent with photos of the event and content to be published on the IEEE facebook page of Jordan Section. Any leftover money should NOT be used under any circumstances and it should be returned to the IEEE Jordan Section immediately and by the time the report is submitted. Failure to do so will affect future requests by the same OU chair. This will be recorded in the section database.
  7. Any repeated national event by a branch, chapter, or group will not be funded by the IEEE Jordan Section.
  8. Multiple events by multiple operational units in the same university at the same day will not be funded by the IEEE Jordan Section. Only one event can be funded.
  9. A student branch IEEE Day should be held in October and will not be funded by the IEEE Jordan Section if it is held in another month.
  10. A student branch is allowed to get a maximum of 200 JOD for the IEEE Day and that should be covered with a detailed proposal using the Fund Request Form provided.
  11. IEEE Jordan Section DOES NOT fund (i) membership fees, and (ii) design fees for a poster, website, and others unless the event is national.
  12. If the IEEE Jordan Section will fund prizes, these prizes should be non-monetary.
  13. Annual rebates will be given to active branches directly upon arrival after specifying what to do with them. It should be assured that it will be given to the new student branch ExCom.
  14. Any money, as prizes, awarded for individuals will be directly given to them upon receiving.
  15. Any money, as prizes, awarded for student branches, chapters, or groups will be given to them within a submitted proposal for some upcoming event(s) to the IEEE Jordan Section showing what to do with the money.
Procedure to request a fund from the IEEE Jordan Section:
  1. Fill out the Fund Request Form provided (excel file) to show all the financial details of the event. A word file can be included (if needed) to clarify more details about the event such as the program.
  2. Submit the Fund Request Form (along with a word file for more details if needed) by email to the Chair, Vice Chair, and Treasurer of the IEEE Jordan Section. The emails can be found in this link (https://site.ieee.org/jordan/about-us/executive-committee/).