Presentation Guidlines

Oral Paper Presentation Guidelines – for Both the Main Conference and Workshops



  • One of the authors of each paper should have a designated presenter.
  • The presenter and his/her bio should be submitted on EDAS as soon as possible, no later than September 5th. The information will be used by the session chair to introduce the presenter. If there is more than one person presenting a paper, Please put such information on the designated presenter bio on EDAS.



  • The presentation is very important to make the impact of the paper.
  • Note that the recommendations for the journal special issues will be based on the on-site author presentation as well as paper review scores.
  • The Best Paper Award will be also based on the on-site presentations.
  • Authors must prepare their oral presentations to be sure to convey their message in clear and sharp manner, including giving outline of the key principles, facts and results. More detailed discussions can continue during the breaks.
  • Oral presentations for the ISC2 papers have been allocated around 20 minutes for full papers and 15 minutes for short papers that includes around 2 minutes to Q/A and 30 sec turnaround time between speakers.
  • We strongly recommend authors to do rehearsals in advance, especially for student presenters.



  • We recommend the PPT/PPTX format instead of PPS. (Note that the room projector screens are 16×9 ratio.)
  • Presenters are encouraged to use the IEEE Smart Cities PPT Template, though it is not required. Per authors’ agreement (please indicate at the end of the presenter bio on EDAS, whether you agree or not), the presentations will be made available on IEEE Smart Cities website after the conference.
  • All videos or animations in the presentation must run automatically!
  • We cannot provide support for embedded videos in your presentation; please test your presentation with the on-site laptop several hours before your presentation.



  • Only fonts that are included in the basic installation of MS-Windows will be available (English version of Windows).  Use of other fonts not included in Windows can cause wrong layout/style of your presentation.



In order to ensure a smooth performance during your session, please consider the following instructions:

  • Be at the session room 15 minutes before session starts and introduce yourself to the session chairs.
  • A laptop and a screen will be available in all conference rooms. Speakers are not allowed to use their own laptop computer, avoiding useless time breaks in between papers.
  • Bring your presentation on a USB memory stick in MS-PowerPoint or Adobe PDF formats, and upload it in the Session Room computer no later than 15 minutes prior to your session start!  You can also bring it earlier, during the coffee/lunch breaks of any days before your presentation. A volunteer will be at your disposal to help you upload it in the right place in order to find it easily at the time of presentation.
  • In order to avoid any compatibility problems, read carefully the instructions below.