Author’s Guide

IEEE GEM’s Partner Conferences

Guideline to Prepare the Poster for IEEE GEM

Please note that if you would like to present your paper in VR-mode, either as a poster exhibit, or to have VR-capability during your presentation we will have several HTC-Vive units available. Please indicate by return e-mail that you wish to use VR to the TPC chair, including in the CC.

Some upcoming deadlines:

Mid-June is the deadline for our hotel block bookings and accommodation at the student village; we have some very good rates available but these will close shortly; we strongly recommend to take advantage of these rates while they are available.

End-June is the deadline for submitting your final camera-ready PDF and IEEE copyright form; we encourage you to improve your original manuscript and develop a 4-10 page camera-ready paper; please note that you should check the camera-ready paper is compatible with IEEE Xplore. You can find out about IEEE PDF express tools here:

If you prefer to use presentation slides that is also possible but you should ensure these are uploaded by end June; please contact if you need assistance. Charlotte can also help with invitation letters if you cannot access these on EDAS, etc.

Paper Submission:

Each paper must be within the scope and topics of IEEE GEM 2018, explain the significance of the technologies/methods/applications in the paper, and contain a list of key references.
Submissions should be in A4 standard IEEE two-column format. For your convenience, the Conference Paper templates in various formats are available through the following link:

Paper Templates

Paper Length: Up to 10 pages for long papers and up to 4 pages for short paper including figures and references without exceptions. A 2-page extended abstract will be accepted for the initial review process. However, we would look for 4-page for final academic papers.
Academic Papers are not required for Industry and Special Sessions; Presenters can provide their presentations (slides) instead for publication on IEEE Explore.
For information about IEEE GEM tracks please check the Tracks list.

For additional details or queries please contact the publication chair or conference manager.


Submission deadlines:  31stMarch 2018 28thApril 2018
Notification:  May 2018
Camera-Ready papers: June 2018

EDAS Abstract Management System Is Open for Submissions!