Request for a Canadian Visa Letter

Request for a Canadian Visa Letter


IEEE Ethics 2016 attendees from certain countries may need to obtain a visa to enter Canada.

There are many different requirements to obtain a Visa to enter Canada. Some embassies may request a conference attendee to present a letter from the IEEE Symposium to verify their intentions to attend that specific Symposium. It may also be necessary to verify that the requester has paid the registration fee in full.

Visa applications are currently subject to a greater degree of scrutiny than in the past. In certain countries, applicants may be required to appear in person for an interview as a part of the visa process, when submitting the visa application. Applicants affected by these procedures are informed of the need for additional screening at the time they submit their application and are being advised to expect delays. Therefore, attendees should be advised to apply no later than 3 months prior to the Symposium (i.e., Early February 2016).

According to IEEE’s guidelines, visa letters should only be issued to :

  • Organizing Committee Members
  • People known to the Organizing Committee
  • Speakers and Presenters
  • Attendees who have paid their registration fee in full and are not from one of the countries embargoed by Canada
  • Exhibitors who have paid their exhibitor/patron package fee in full.

A visa letter may be required from the Symposium General Chair to verify their plan to attend the Symposium.

Additional information can be found on the U.S. Department of State Bureau of Consular Affairs Visa Services Web Site –

To simplify the request process for the attendees and organizers you may want to post a request for visa letters on your conference website near the web registration form. Here is a sample of Request for Visa Assistance. For requesting a Visa Letter from the Symposium Committee, please forward a completed copy of this form (Print or Type, please) to:
Xxxxx Yyyyy
IEEE Ethics 2016 Visa Chair