Updated paper submission deadline: July 13, 2018

Final paper submission steps

1) Preparing your pdf file

You can use the IEEE templates (MS Word or LaTeX) to create your source document. These templates can be downloaded from the following website: http://www.ieee.org/conferences_events/conferences/publishing/templates.html

Please note:

  • You must add the IEEE copyright notice to the bottom of the first page of your source document. Click here for detailed information.
  • Papers must strictly follow the format to be included in the workshop proceedings.
  • The expected length of paper is between 6 to 8 pages. All papers are limited to maximum 8 pages in length.
  • Do not add page numbers to your paper.
  • Make sure you carefully proofread your source document.

2) Create your IEEE PDF eXpress Account

Once your pdf is ready and it includes the IEEE copyright notice at the bottom of the first page, log in to the IEEE PDF eXpress site at: www.pdf-express.org.

First-time users should do the following:

  • Select the New Users – Click Here link.
  • Enter the following: 40161X for the Conference ID, your email address, and a password.
  • Continue to enter information as prompted. An Online confirmation will be displayed and an email confirmation will be sent verifying your account setup.

Previous users of PDF eXpress or IEEE PDF eXpress Plus need to follow the above steps, but should enter the same password that was used for previous conferences. Verify that your contact information is valid.

Upload your file, convert it, and check the status of conversion. Once the conversion is complete, a report will be generated for the file conversion. Check whether conversion was successful, or some changes are needed.

3) Upload your paper to EasyChair

Please note that at least one author of an accepted paper must register at the IEEE full member or non-IEEE member rate (NOT an IEEE student member rate). One full or non-member registration can cover up to two papers of which the person registered is an author or co-author.

  • Before uploading your final paper, make sure the title in EasyChair matches your camera-ready paper exactly.
  • Compare all author names in EasyChair with the author list in your paper. They must be identical and in the same order.
  • Make sure you upload the camera-ready final paper generated by IEEE PDF eXpress.
  • Log into the COMPEL 2018 EasyChair submission page at


and update the information and authors.

  • To upload the final paper, click on “Add file” in the upper right corner of your submission information page.

4) Submit the IEEE Electronic Copyright Form

The link to submit the electronic copyright form is


There are five steps in the electronic copyright submission process. The information for the electronic copyright should be prefilled in, but you can edit it if necessary.

Important notice: if you do not submit an electronic copyright your paper will not be published in the proceedings or on IEEE Xplore.